Credit Note Entry

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Use this form to enter credit notes. You can create credit notes in several ways:

Create credit from AP Invoice

Use the Create credit note feature within AP Invoice Entry. If you select this option, Greentree generate a credit based on a reversal of the invoice (though quantity details may be edited before saving the credit).

Manually enter unmatched credit

Enter the credit note directly into the AP Credit Note Entry form, without matching the value to an original invoice. If you do this, when the credit is saved, an unapplied transaction will be created for the value of the credit.

You can apply this to another transaction using the Apply Unapplied Transactions form.

Create credit by matching against current invoices

Use the Apply Details feature within AP Credit Note Entry form. When you have selected the supplier in the Credit Note header, select the Apply Details tab to view the supplier's current invoices in the Items to select tab. You can select one or multiple invoices against which the credit applies. Greentree assumes the value of the credit will be the same as the value of the original invoice.

You can reduce the value of the credit by editing it in the Applied Items tab before saving the transaction. You can't create a credit for a value that is greater than the value of the selected invoice(s). You can select invoices to credit based on open item transactions, or balance forward transactions.

If you enter credit notes or by matching against current invoices, you must enter AP Credit Note header detail before entering or selecting line detail. For information about entering credit note header detail.

Line Types

You can add these line types to an AP Credit Note:

General Ledger (GL Line):

Use this line type to credit an amount (for example, expense) directly to a general ledger account. It is commonly used to reverse an expense that was directly related to the original invoice, such as insurance, freight, and the like.

Non-Stock (NS Line):

Use this line type to enter credit lines relating to non-inventory purchases. Such purchases are represented by user-defined AP non-stock codes. The transaction will credit the general ledger account assigned to the non-stock code.

Inventory (IN Line):

Use this line type to credit values relating to the purchase of inventory items where the Inventory module is in use (for example, returns, damaged goods, and the like). The transaction effect on inventory how item balances update) is determined by the transaction type used in the line.

Job Cost (JC Line):

Use this line type to credit values relating to job purchases where the Job Cost module is in use.

The transaction will credit the work in progress account of the activity code assigned to the line.

Fixed Asset (FA Line):

Use this line type to credit values relating to the purchase of an asset, where the Fixed Asset module is in use.

The transaction will credit the general ledger account of the asset selected in the line.

Tax Adjustment (TX Line):

Use this line type for adjusting input tax value. The transaction will credit the input tax account specified in GL Module Control.

• Tax Adjustment line
• Credit Note Header Detail
• Items to select (open item)
• Balance forward

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