Entering a Stock Movement Transaction

The majority of transactions are posted to the Stock Ledger from your Debtors, Creditors, Sales, or Purchase Order Ledgers. Use the Stock Movement Transactions window to write off or write on adjustments or to transfer stock between locations.

Note: If the Use old manual stock movement screen profile setting is enabled, this window displays as the default stock transaction entry window. If the setting is disabled, the Stock Movement Import window displays by default.

To enter a stock movement transaction:

Select Transactions > Stock > Manual Stock Movements. The Stock Transactions window displays.
Click New and select the stock movement type:
- Sale – moves stock out and updates the stock sales figures. Use this type to create stock turnover history for a new implementation of Exo Business.
- Receipt – moves stock in and updates the Average Cost and Latest Cost figures.
- Transfer – moves stock from one location to another. A location transfer only affects the in-stock quantity. It does not affect the sales units or values or reports.
- Adjust Out – decreases the stock level for reasons other than sales – for example: damaged stock, shrinkage, or manual stock take.
- Adjust In – increases the stock levels. Adjustment journals only affect the in-stock quantity and does not affect your purchase totals or reports.
- Average Cost Adjustment – adjusts the average cost of a stock item, resulting in an Adjust Out transaction at the old cost and an Adjust In transaction at the new cost.
Enter the header information – for example, Date, Location and Period to which to post the transaction.
Enter the transaction details – for example, Stock code, Quantity, Location, Batch Code, and GL code.
Right-click in the Line Details window to create a one-off stock item or to view stock levels.
Add narrative to the transaction by clicking the Add Narrative button on the toolbar.
Click Save. Exo Business prompts you to print a stock transaction document.

Field Definitions

The grid header fields are:

Field	Description
Date	The date of the transaction. The default date is the current system date. You can select another date from the calendar.
Reference	A reference code for internal use. This field is optional and you can leave it blank.
Initials	The initials of the staff member entering the transaction.
Location	Select the name of the location to which the transaction is updated. If you are entering a Transfer, this is the originating stock location.
Adjustment Type	Select the transaction type.
Grid column definitions
Stock Code	The stock code for the item for which the transaction is being carried out.
Description	The description of the stock code. The default description is automatically entered in this field, but you can change it.
Qty	The stock quantity for this transaction.
To Loc	The location number to which to transfer this stock. This field is only enabled if you are entering a Transfer. For all other entries this field displays N/A.
Unit Price	The unit price of the item. This defaults to the Latest Cost price for the stock item. You can change this price.
GL Code	The general ledger code for this stock item.
Analysis Code	Use analysis codes when entering or editing transactions. They are not available on master files (for example, GL Control accounts, Stock Item records).

Notes

Click the Batch Lookup button to display the Batch No Lookup window to view batch code information on all locations for a batch tracked stock item.
Click the Import Movements button to import stock movement transactions in bulk.
When you save a stock movement, you're prompted to enter serial numbers for serial tracked items.