Direct Time Entry

This screen is used to efficiently enter chargeable time spent on jobs, when data entry is done for timesheets are provided covering multiple jobs, rather than individual job sheets. The Direct Time Entry method is "employee-centric" and is often used when employee or resource timesheets are used listing the times for multiple jobs.

Select Transactions > Direct Time Entry from the main Job Costing menu. The following screen appears:

Note: Because Job Code and Account number are linked, entering data in any one of these fields causes the others to be filled in automatically.

Field	Description
Job Code	The job code. Enter ? and press TAB to select the number if unknown.
Title	The job title. This fills automatically on entry of job code.
Account	This fills automatically on entry of job code. You can make this field invisible or move it out to the right as you choose.
Staff Name	The resource name. Enter ? and press TAB to select the number if unknown.
Code	The code. Enter ? and press TAB to select the number if unknown.
Details	Brief details of work carried out to be typed in.
Start Date	The date the work was started. Enter as ddmmyy e.g. 210800. The entry is automatically changed to 21.08.2000.
Start Time	The start time. Enter two digits for hours and two digits for minutes.
End Date	The date the work ended. Enter as ddmmyy e.g. 210800. The entry is automatically changed to 21.08.2000.
End Time	The end time. Enter two digits for hours and two digits for minutes.
Hours	The number of hours worked. Part hours are entered in decimals not minutes e.g. 2½ hours = 2.5 not 2.30. (Automatically calculated if start and end times are enabled).
Cost	Enter the hourly rate cost to the business.
Rate	Enter the charge rate to the customer.
Total	This value is calculated automatically.
Cost Type	Enter a Cost Type, if types are used. Type ? and press TAB to select from cost types available.
Cost Group	Enter a Cost Group, if groups are used. Type ? and press TAB to select from cost groups available. Cost group will auto populate if the cost type is entered first, but can be overridden.
Disc (%)	Discount applied to the line.
Source Ref	An optional reference number.
Batch Code	An optional code to group batches of transactions.
Total Cost	This value is calculated automatically.
Analysis Codes	Analysis Codes are arbitrary codes that can be assigned to transactions, allowing you to group them together in various ways for sorting and reporting. They do not perform any function themselves; they are simply a customisable way of grouping related transactions together.
Serviceable Unit	To assign a serviceable unit to a job, enter the code for the serviceable unit in this column. Type ? and press TAB to select from a list of available serviceable units.

Check that all the information entered is correct, then click Save to save the data, or Cancel loses all entries made.

Toolbar Buttons

Buttons on the toolbar can assist in the data entry:

New Line copies from line above Toggle the button on for line duplication. In this mode, pressing TAB for a new line will copy the entry in the line immediately above. It can then be over written with changes.

Default Date Defaults to today’s date. Click and use the drop down calendar to choose another default date.