Performing a Declaration/Count

A payment declaration or count is the declaration of the amount of each payment type you have received in the shift. Payment declarations are performed blind, i.e. without knowledge of what the POS module has recorded for each payment.

You can choose to perform a Payment Declaration at the end of every shift by setting the Cash declaration required at end of shift profile setting. If this profile setting is inactive the system will proceed directly to the banking batches phase of the end of day process.

You can either perform a single or a double payment declaration. A double payment declaration might be used where the store manager performs the first declaration when closing the shift and emptying the till, and then someone in the back office performs the second declaration.

Note: If you have declarations active but don’t have the Align banking batches to shifts profile setting enabled an error message is displayed and you will not be able to continue.

To perform a declaration:

1. Close the shift. After the shift is closed, the Payment Declaration window is displayed:

   

   Note: If you have you declarations set to "Single Blind" or "Double Blind", the system expects a blind count and will not display system totals.

2. Enter the amounts of each payment type you have counted for the shift in the Count column.

3. You can optionally use the Tally button or press F6 to total cash denomination amounts easily. You can enter either the count amount, or the total amount of that cash denomination:

   

4. Once you have entered the payment type amounts, click the Declare button or press F8 To finalise the count.

5. The following dialog is displayed.

   

6. Click Yes.

7. The Staff search window is displayed. You need to select your staff name and enter your password to complete the payment declaration.

8. Once you have entered your details, the Payment Declaration is complete and the status of the shift is set to "Declared" in the Shift Search window.

Note: If you have you declarations set to "Double Blind", the end of day procedure will halt at this point. It is assumed the recount will be performed by someone else at a later time. To perform a recount, select the shift in the Shifts window and click the Recount button or press F6. The second declaration must be done by a different staff member (part of the ‘double blind’ security).  A warning is given if appropriate.

Suspending a Declaration

Counts are saved automatically as they are entered. To suspend a count, click Close or press F12.

To resume the count at a later time, select the shift on the Shifts screen and click Declare or press F5.