Receipting Purchase Orders

Transactions > Purchase Orders

After a Purchase Order has been entered, the ordered stock has to be supplied. Depending on availability of stock and requirement of invoice you can click the appropriate button on the Purchase Orders screen.

The stock specified on the order may not be available immediately or only a part of it can be supplied at the present time.

You can receipt more than one Purchase Order to a Goods Received Note and invoice it.

In summary you can receive goods, associate costs and create creditors invoice directly through the purchase order.

Note: This method does not support the more advanced features of the Inwards Goods system.

1. Search for the Purchase Order to receipt. Once the required order is opened, click the Receipt button to open the Purchase Order Receipting window and receive ordered items.

   

2. Click the Add Line icon to add line items to be receipted. This opens the Add Line To Order window:

   

   1. Enter the stock code or enter "?" and press the TAB key to search for the code.

   2. Add a brief Description to detail the order.

   3. Enter the Quantity and Unit price.

   4. Select Analysis Codes by clicking on the ellipsis button [...]

   5. Select the GST Rate and enter the value.

   6. The Job Code, Cost type and Cost group can all be searched by entering "?" and pressing the TAB key.

   7. Click OK to add the new item to be receipted.

3. Change due dates for all stock lines, or change the due date per line with the Purchase Order Supply Periscope by clicking on the (+) link.

   

4. Click Receipt All if everything is to be receipted at this time.

5. Check the Generate Invoice checkbox if a creditor’s invoice is to be created at this time. The system will prompt for the entry of the creditor’s invoice number when processed.

6. Click Process to receipt stock items and optionally create the creditors invoice.

Notes

• Stock transactions can only be posted to the current period using the Purchase Order Receipt method.

• Use the Inwards Goods Receipt function to assist in receiving more than one purchase order on a single creditor’s invoice.

• The Receipt or IWG buttons can optionally be hidden by using the user profile ‘Purchase Order Hide Controls’.

• MYOB EXO Business recommends Inwards Goods Receipt as a preferred method in receiving stock.

Related Topics

Purchase Order Receipting Window

The Procurement Cycle