Deleting a transaction

Transactions > Changing or deleting a transaction > Deleting a transaction

Deleting a transaction

When you delete a transaction, it is permanently removed from your records. Note the following when deleting a transaction.

Sales and purchases

You can only delete a sale or purchase that does not have a payment applied to it. If you have recorded a payment for a sale or purchase, you must first delete the payment and then delete the transaction. Any discounts that have been given must also be deleted. You cannot delete a purchase if it will result in a negative on-hand inventory count.

If you applied a supplier debit towards a purchase, you must delete the debit before you can delete the purchase. A credit note applied to a sale must also be deleted before the sale can be deleted.

Group receipts in the undeposited fund transactions account

If you want to delete an individual receipt that was recorded as part of a bank deposit of receipts grouped in the undeposited funds account, you must first delete the bank deposit. When you delete a bank deposit, all of the cash receipts included in that bank deposit are returned to the Prepare Bank Deposit window. You can then delete the required receipt from this window.

Reconciled transactions

If you delete a reconciled transaction, your bank reconciliation will be out of balance.

GST and activity statement reporting

If you delete a transaction that must be reported on an activity statement, the transaction details will not be included in your GST reports or in an activity statement prepared using BASlink. Also, if you delete a transaction from a prior GST reporting period, your GST reported for that period may be affected.

Insufficient on-hand item quantities

You cannot delete a purchase that will result in negative inventory on-hand.

To delete a transaction

1	Find and display the transaction in its original transaction window. For more information, see Finding a transaction.

2	Go to the Edit menu and choose Delete [...]. For example, if you want to delete a sale, choose Delete Sale. The transaction will be removed permanently from your records.

▪	Changing a transaction

▪	Reversing a transaction

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