Finding a transaction

There are several ways to find a transaction. The method you use depends on the information you have at hand.


Use the...	To find...
Find Transactions window	journal entries, sales, purchases, cheques, deposits, supplier and customer payments.
Sales Register	transactions relating to sales (such as open and closed invoices) quotes, orders, credits and returns. This method is most useful if you know the transaction date or the customer’s name.
Purchases Register	transactions relating to purchases (such as open and closed bills) quotes, orders, debits and returns. This method is most useful if you know the transaction date or the supplier’s name.
Bank Register	spend money, pay bills, receive payments and receive money transactions.
Items Register	inventory item transactions for a particular date range. This includes adjustments, auto-build and other inventory transactions.
Transaction Journal window	any transaction by source journal.
Recurring Transactions List window	recurring transactions. You can sort transactions by name, type, or frequency, or search for a transaction by name, amount, or next due.

To find a transaction using the Find Transactions window

1	From any command centre, click Find Transactions.

2	In the Find Transactions window, click the appropriate tab—for example, the Card tab to search by card.

3	Filter your search using the Search By and date range fields. For example, to search for all transactions made in August 2008 relating to Huston & Huston Packaging, you would make the following selections in the Card view.

a	Click Filters. The Advanced Filters window appears. A Clear Filters button will be available when a filter has been selected. Clicking this button will clear any previously selected filters.

b	Type or select the additional search filters and click OK.

The transactions that match your search criteria appear in the Find Transactions window. You can view a transaction in detail by clicking the zoom arrow (

) next to it.

note : Quotes and orders without applied payments don’t appear in the Find Transactions window

To find these types of transactions, go to the Quotes and Orders views of the Sales Register or Purchases Register.

To find a transaction using the Sales Register window

The Sales Register window lists all open and closed invoices, returns and credits, quotes and orders. You can also view a list of all sales, if you choose.

1	Go to the Sales command centre and click Sales Register. The Sales Register window appears.

Click the tab of the sales category you would like to view—for example, Orders.

2	[Optional] Filter your search using the Search By and date range fields.

a	Click Filters. The Advanced Filters window appears. A Clear Filters button will be available when a filter has been selected. Clicking this button will clear any previously selected filters.

b	Type or select the additional search filters and click OK.

The transactions that match your search criteria appear in the Sales Register window. You can view a transaction in detail by clicking the zoom arrow (

) next to it.

To find a transaction using the Purchases Register window

The Purchases Register window lists all open and closed purchases, returns and debits, quotes and orders. You can also view a list of all purchases.

1	Go to the Purchases command centre and click Purchases Register. The Purchases Register window appears.

2	Click the tab of the type of purchase you would like to view—for example, All Purchases.

3	[Optional] Filter your search using the Search By and date range fields.

a	Click Filters. The Advanced Filters window appears. A Clear Filters button will be available when a filter has been selected. Clicking this button will clear any previously selected filters.

b	Type or select the additional search filters and click OK.

The transactions that match your search criteria appear in the Purchases Register window. You can view a transaction in detail by clicking the zoom arrow (

) next to it.

To find a transaction using the Bank Register window

You can use the Bank Register window to find spend money, pay bills, receive payments and receive money transactions.

1	Go to the Banking command centre and click Bank Register. The Bank Register window appears.

2	Type or select the bank, credit card or petty cash account you used for the transaction in the Account field.

3	In the Dated From and To fields, enter the date range during which the transaction was recorded. The transactions that match your search criteria appear in the Bank Register window.

4	If you want to view a transaction in detail, click the zoom arrow () next to the transaction.

To find a transaction using the Items Register window

The Items Register window gives you quick access to transactions relating to items. When the register is filtered to show a single item, a running balance of the item’s quantities and values appears.

1	Go to the Inventory command centre and click Items Register. The Items Register window appears.

2	In the Search By field, select whether you want to view transactions for all items or a single item.

3	If you selected Item at step 2, type or select the item number in the field that appears to the right of the Search By field.

4	In the Dated From and To fields, enter the date range during which the transaction was recorded. The transactions that match your search criteria appear in the Items Register window.

5	If you want to view a transaction in detail, click the zoom arrow () next to the transaction.

To find a transaction using the Transaction Journal window

The Transaction Journal window groups all your accounting entries into one of six journals: general, disbursements, receipts, sales, purchases and inventory. It also enables you to display all transactions.

1	Click Transaction Journal from any command centre (except Card File). The Transaction Journal window appears.

2	Click the appropriate tab—for example, the Sales tab to find a sales invoice, the Disbursements tab to find a payment, and so on.

3	In the Dated From and To fields, enter the date range within which the transaction was recorded. All transactions between (and occurring on) these dates will be listed.

4	If you want to search for a range of journal ID numbers, enter the range in the ID From and To fields. All transactions with IDs between (and matching) these numbers will be listed.

5	To view a transaction in detail, click the zoom arrow () to its left to view it in its original window.

To find a recurring transaction

1	Go to the Lists menu and choose Recurring Transactions. The Recurring Transactions List window appears.

2	Locate the recurring transaction. You can:

▪	sort the transactions by name, type or frequency

▪	search for a transaction which Starts With or Contains a specified name, amount or due date.

For more information on changing the details of a recurring transaction, see Recurring transactions.