Viewing GL Transactions

Account > General Ledger > [Search] > {double click the GL Account name} > (Transactions Tab)

To view the transactions in the window filters should be defined before clicking on the Search button. These are detailed in the table below.

Note: The search behaviour on this screen is affected by the Hide GL transactions when viewing an account User-level profile setting.

Field	Description
Date from and to	The option to set a period range.
Age from and to	The option to select set a period range for the transactions you want to view.
Sub account	The list of sub accounts. Select a sub account from the list to view transactions for all sub accounts.
Branch	A list of branches. You can select a particular branch or to view accounts in all branches.
Company	Select the company name from this list.
Reverse Sort	Enable this option to reverse the order of displayed accounts.
Group Transactions Grouping	To group the displayed transactions, select one or more properties to group by from the Grouping dropdown, then tick the Group Transactions option.
Account details column headers
Date	The date the transaction took place.
Pd	The period number to which the transaction has been posted. (For example, 0 refers to the current period, 1 is the last period.)
Batch	The batch number to which the transaction was entered.
Br	The branch for the transactions.
Sub	The sub account number to which the transaction applies.
ChqNo	A cheque number appears here, if one applies to the transaction.
InvNo	The invoice number that applies to the transaction, if appropriate.
Details	The analysis column for the transaction (generally details about the transaction).
Debit	Positive entry in the transaction list.
Credit	Negative entry in the transaction list.

In the transaction list, you can right-click on a transaction open a popup menu. The options are:

Menu Item	Description	Debit	Credit
View GL Batch	This opens the GL Batch Transactions window for the batch number associated with this transaction.	●	●
View Source Account	This opens the creditors master source account details window.	●
View Source Transactions	This opens a preview of an invoice for this transaction.	●
Edit Transaction references	This feature is available for receipts and adjustments. It opens a window with options to change the Transaction Date, Invoice Number, Cheque Number and the Narrative.	●	●
View Analysis Codes	This opens the Analysis Codes window for this transaction.	●	●