Making a Debtor Adjustment

Debtor Adjustments are typically used to write off or adjustment the outstanding balance on a debtor account. They do not affect the source transactions that constitute that balance.

You can only make debtor adjustments on unallocated transactions.

There are several types of debtor adjustment you can make:

Adjustment Type	Description
Small Balance	This adjustment type is used for automatically created minor rounding adjustments.
Write Off	Used to write off an amount of the outstanding balance.
Correction	A correction.
Opening Balance	Used for a new account with an inherited opening balance.
Journal	A Journal transaction.
Retention	For retention payments, typically in Job Costing, where your client has withheld payment, pending achievement of a milestone. This retention is held in your Debtors Retention account and shown as an asset (or more properly a 'contingent' asset) on your balance sheet.

In the Debtor Transactions tab, highlight the required unallocated transaction for which you want to make an adjustment.
Right-click and select Journal. The Debtors Adjustment Entry window is displayed.

Use the following table to enter details of the adjustment:

Fields	Description
Date	The Date of the adjustment you are creating.
Amount	Enter the amount of the adjustment you are creating, not the amount you want the revised total to be.
Invoice No	The invoice number against which you are making this adjustment.
Type	The adjustment type.
Age	The age of the current period. Display only.
Period	The current period. Display only.
GST	The GST code to be used on this adjustment.
Details	A description of the adjustment you are creating.
GL Code	The GL adjustments account.
Analysis Codes	Enter any Analysis Codes.

Click OK.

You can review any adjustments made by viewing the Debtors Adjustment Listing report: Reports > Debtors Reports > Debtors Adjustment Report.