Financial control > Reviewing financial information
|
Business Insights
|
Business Insights enables you to analyse information about your cashflow and current cash position.
|
|
|
Analyse Balance Sheet
|
The Analyse Balance Sheet window provides details about your asset, liability and equity accounts in both graphical and ledger views.
|
|
|
Analyse Profit & Loss
|
The Analyse Profit & Loss window provides detailed information about your Profit & Loss accounts in both graphical and ledger views.
|
|
|
The Analyse Jobs window allows you to view information about your progress on a particular job, broken down by account.
|
||
|
Financial reports
|
Financial reports help you review your financial information.
|
Business Insights enables you to analyse key financial information using a range of interactive tables and graphs. You can use it to analyse your available cash, cash flow, profit and loss, and the money that you owe suppliers and the money that customers owe you. You can open Business Insights from the Accounts command centre.
The Business Insights window presents different types of financial information in four summary panels. From each panel, you can open additional windows to analyse information in more detail.
You can sort the information in tables by clicking in the relevant table column heading. For example, you can sort the list of your accounts by account name or type.
You can also save a graph or table as an image so you can use it in another document. To do this, right-click it and choose:
|
▪
|
Copy to Clipboard. This copies the graph or table to the clipboard, ready to paste into a document.
|
|
▪
|
[Graphs only] Save As. Choose where you want to save the image and click Save. This saves the graph as an image file, so you can use it later.
|
This panel displays the balances of your bank and credit card accounts and shows the total amount of available cash.
Click Analyse performance and select the financial year you want to analyse from the Financial Year list. You can view a graph comparing income to expenses each month, a profit and loss graph, and information about your top ten selling items and top ten customers for that selected financial year.
|
▪
|
Identify excessive spending Compare income against expenses and view the resulting profit or loss over a selected financial year.
|
|
▪
|
Review your sales performance Identify your top ten customers and top-selling items over a selected financial year.
|
|
▪
|
Check account balances Before making a large payment, ensure that the account it is drawn from has sufficient funds.
|
|
▪
|
Compare performance between financial years Get a visual comparison of the profit and loss and sales performance of one financial year to another.
|
This panel forecasts your cash balance for the current month and for the next two months. The forecasts are based on your current cash balance and the money you will receive or spend in the forecast period. The forecast information is calculated using the following formula:
plus estimates of the customer payments and receive money payments (including recurring payments) that are due to be received during the forecast period
less estimates of the supplier payments and spend money payments (including recurring payments and paycheques) that are due to be paid during the forecast period.
Click Cash analysis to view details of the the forecast shown.
|
▪
|
Plan your expenditure Work out what effect a major purchase or hiring more staff would have on your cash position.
|
|
▪
|
Predict cash flow issues View a forecast of your cash flow for the coming two months.
|
For more information about analysing sales and purchases, see Reviewing your sales information and Reviewing your purchases information.
|
1
|
|
2
|
Click Filters and choose the time periods and other criteria you want to view.
|
|
3
|
|
1
|
From any command centre, click the Analysis down arrow and select Profit and Loss from the menu. The Analyse Profit & Loss window appears.
|
|
2
|
Click Filters and choose the time periods and other criteria you want to view.
|
|
3
|
|
1
|
From any command centre, click the Analysis down arrow and select Jobs. The Analyse Jobs window appears.
|
|
2
|
In the Job Number field, type or select the job you want to analyse.
|
|
3
|
If you use budgets to track the progress of this job, enter a value in the Percent Complete field. The budget amounts are adjusted to represent the percentage of the job completed.
|
|
1
|
Go to the Reports menu at the top of the screen and choose Index to Reports. The Index to Reports window appears.
|
|
2
|
Click the Accounts tab.
|
There are several account reports that can help you track your financial information. These reports are listed below.
|
Reviews changes made to recorded transactions, account details and system settings.
Note that before you can track and report changes, you need to activate the audit trail tracking preference. For more information, see Audit trail tracking system.
|
|||||||
|
Profit & Loss Statement
|
|||||||
|
Reviews your financial position as of the end of a period.
|
|||||||
|
Summary Trial Balance
|
Identifies amounts incorrectly entered. When reviewing this report, check for:
|
||||||
|
Balance Sheet Budget Analysis
|
Lists account balances as at the end of a selected period, along with the budgeted amounts for them. If you’ve determined that changes need to be made to the amounts you’ve budgeted for the coming months, you can adjust your budget.
|
||||||
|
Profit & Loss
Budget Analysis |
Lists account balances for a selected period, along with the budgeted amounts for them. If you’ve determined that changes need to be made to the amounts you’ve budgeted for the coming months, you can adjust your budget.
|
||||||
|
Statement of Cash Flow
|
Shows how your cash position has changed over a period of time, what profit you have earned, where you received additional cash, and where your cash was spent.
|
|
▪
|
|
▪
|
