Banking > Bank deposits
You need to create a bank deposit to record the receipt of payments that you deposit as a single transaction in your bank account (such as the day’s credit card and cash takings).
Before you record a bank deposit, you need to post the payments to a temporary holding account (known as an Undeposited Funds account) until you create a bank deposit. To do this, select the Group with Undeposited Funds option in the Receive Money or Receive Payments windows when you record a payment.
note : Don’t group payments made directly to your bank account
Payments deposited directly into your bank account (for example a customer payment made by direct credit), need to be posted to the bank account that received the payment. You do not need to group these payments.
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Go to the Banking command centre and click Prepare Bank Deposit. The Prepare Bank Deposit window appears.
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2
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In the Deposit to Account field, type or select the account into which the funds selected in the Prepare Bank Deposit window will be deposited.
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a
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b
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In the adjacent field that appears, type or select one or more payment types. (For credit cards, select one or more credit card types.) Only payments made using that method are listed.
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6
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Select the receipts you want to include in the bank deposit by clicking in the Deposit column next to them. Alternatively, if you want to select or deselect all receipts, click () at the top of the Deposits column.
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[Optional] If you need to enter an adjustment transaction—for example, to record credit card transaction fees or to keep part of the deposit as cash—click Deposit Adjustment. The Bank and Deposit Adjustments window appears.
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c
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Select an expense or income account—as appropriate—for the adjustment amounts.
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d
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Type a description in the Memo field and complete other fields as necessary.
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e
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Click Record.
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If you need to record additional adjustments or fees, click Deposit Adjustment again.
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Click Record to record the bank deposit.
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