Generate VAT Credit Memos

Form ID: (AR504500)

On this form, you can view the list of documents that were paid in full within the cash discount period and to which a VAT reduced based on cash discounts has been applied (that is, a VAT with the Reduce Taxable Amount on Early Payment option selected in the Cash Discount box on the Taxes (TX205000) form). For details, see VAT for Early Payments: General Information. You can generate credit memos for the documents you select or for all listed documents. After the generated credit memo or memos are released, the cash discount amounts will be applied to the appropriate documents, and the documents will be closed.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.

Button Description
Process Initiates the process of generating credit memos for the documents you have selected in the table.
Process All Initiates the process of generating credit memos for all listed documents.

Selection Area

In the Selection area, you can select specific parameters for filtering the documents to be shown in the table below.

Element Description
Date The date, which you select to view unprocessed documents with payment dates earlier than or the same as the selected date. By default, the current business date is selected.
Branch The branch for which you want to view documents. By default, the company branch is specified.
Customer

The customer whose documents you want to view. You can leave this box empty to view the documents of all customers.

Note: If the parent-child relationships are established between customer accounts (that is, if the Parent-Child Customer Relationship feature is enabled in your system on the Enable/Disable Features (CS100000) form), and if the parent company has paid the invoice of the child company, you can create the credit memo for the child company by selecting the customer that represents the parent company in this box (or by leaving this box empty).

The list of values is limited as follows:

  • If a branch, company, or company group is selected in the Company/Branch box, a customer is listed (and available for selection) if the Restrict Visibility To box on the Financial tab of the Customers (AR303000) form is empty or contains this branch, the company of this branch, or company group.
  • If the Company/Branch box is empty, a customer is listed (and available for selection) if one of the following is true:
    • The Restrict Visibility To box is empty for the customer—that is, the customer’s visibility is not restricted.
    • A branch, company, or company group is specified in the Restrict Visibility To box for the customer, and your user account is assigned to the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of Branches (CS102000) form for the branch, or the Company Details tab of the Companies (CS101500) form for the company.
    Note: These visibility restrictions are applicable only if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form.
Consolidate Credit Memos by Customer A check box that indicates (if selected) that one credit memo will be generated for multiple documents grouped by the branch, customer, customer location, currency, AR account (and AR subaccount, if any), and tax zone. The check box is selected by default. If you clear this check box, a separate credit memo will be generated for each document.
Credit Memo Date The date to be used as the date of the credit memo. By default, the current business date is selected. This option is required if the Consolidate Credit Memos per Customer check box is selected on this form.
Fin. Period The financial period, which you select to post credit memos. This option is required if the Generate One Credit Memo per Customer check box is selected on this form. By default, it is the period of the current business date.

Table

This table contains the list of documents for which early payments were made.

Table 1. Table Columns
Column Description
Included An unlabeled check box that you select to include this document for processing.
Branch The branch to which the document in the row relates.
Customer The customer specified in the document of this row.
Doc. Type The type of the document in this row.
Reference Nbr. The number that identifies the document in the system.
Doc. Date The document date.
Currency The currency of the document.
Amount The total document amount.
Cash Discount The amount of the cash discount applied to the document.
Credit Terms The credit terms specified for the document.
Payment Reference Nbr. The number that identifies the related payment in the system.