Here are the updates that occur when you save Point of Sale transactions:
Account customer: no receipt processed
An invoice transaction updates to the customer's account, increasing their outstanding amount owing by the value of the sale. The inventory balance for each item included in the sale is reduced by the line quantity.
Account or Cash customer: receipt processed: cash or banked credit card
Batch 1:
Batch 2:
The inventory balance for each item included in the sale is reduced by the line quantity. Both an invoice and a receipt transaction update to the customer's account. The reference for the receipt transaction has a suffix -2 to represent that Point of Sale is the source form for the receipt. If more than one receipt line is processed for a sale, the suffix increments by 1 for each new receipt line.
Note: If a partial receipt is entered for an account customer with a remaining balance outstanding), the transaction effects outlined in (a) and (b) are combined with the effect that the bank is updated with the received value, and the debtors account is updated with the outstanding value.
Account or Cash customer: receipt processed: non-banked credit card
Batch 1:
Batch 2:
Inventory and customer balances are updated as outlined in (b) above.
Return Transactions:
(a) Account customer: no refund processed
A credit transaction updates to the customer's account, reducing their outstanding amount owing by the value of the return. The inventory balance for each item included in the return increases by the line quantity.
Inventory balances update using the effect on inventory of the transaction type assigned for return transactions on the Point of Sale Module Control form. If a transaction type is used for returns that has no effect on inventory then inventory balances are not updated.
(b) Account or Cash customer: refund processed: cash or banked credit card
Batch 1:
Batch 2:
Inventory balances update using the effect on inventory of the transaction type assigned for return transactions on the Point of Sale Module Control form. If a transaction type is used for returns that has no effect on inventory then inventory balances are not updated.
Both a credit and a receipt (reverse) transaction updates to the customer's account. The reference for the receipt transaction has a suffix -2 to represent that POS is the source form for the receipt. If more than one refund line is processed for a return, the suffix increments by 1 for each new refund line.
(c) Account or Cash customer: receipt processed: non-banked credit card
Batch 1:
Batch 2:
Inventory and customer balances are updated as outlined in (b) above.
Note: The POS docket number is the AR invoice, credit, or receipt number.
Other Checks on Save
These general checks occur when a transaction is saved:
A message displays if you can't save a transaction.