Advanced Tab

This tab is enabled if the Advanced Job Cost sub-module is in use.

Use Advanced Job Cost to pre-pay invoices relating to input-based jobs. The balance of any pre-paid invoice is carried forward with the job until the pre-paid balance is consumed.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Auto Balance Forward Negative Invoices

Select this option to enable the Advanced Job Cost feature.

Pre-paid Invoice Options

You must assign a job cost activity code to each of the remaining fields. These may have been set up specifically to use with the pre-payment of invoices feature.

Balance Forward Activity Code

Use this activity code to absorb the costs with the pre-paid amount when a JC AR Invoice is saved for the job.

Carried Forward Activity Code

Use this code to carry forward any remaining pre-paid balance against a job pre-paid amount not yet absorbed by subsequently invoiced costs.

Balance Forward Invoice

Use this activity code when a pre-paid invoice is created for a job.

Revenue Recognition Options

Use estimate variations

Select this option to manage your estimates as one master current estimate, which is a collection of all other estimates for a job. This assumes that all non-current estimates are variations of the master. Do not select this option to edit each estimate per job as a separate entity.

Note: Use this option if you are using revenue recognition and the percentage complete is determined with the job estimate. The current job estimate is the basis for the calculation.

When you select this option, a warning message displays. Click Yes to create a master estimate, which becomes the current one.

If any job already has an estimate called Master, the warning message contains a list of these estimates. If you click Yes on the warning message, Greentree Desktop deletes the existing Master estimates and replace them with the new system-generated master current estimate.

Use date based pricing

Select this option to use date based JC Price Books if the selling prices can be set up as being effective within varied and specified date ranges.

Use Work Centre Plans

Select this option to enable the Work Centre Plan function and to enable these menu options:

Process > Job Cost > Review Work Centres.
System > Job Cost > Work Centre Plan Maintenance.

If there are any jobs, templates, or quotes in this company that use work centre plans, this option is read-only.

Use Retentions

Select this option if retentions apply to the company you're logged into. When you select this option, it enables the retentions features on these forms:

Revenue recognition type

Select:

None - Revenue recognition is not used.
Revenue Only - Use revenue recognition.

Restrict jobs to manager only

Select the option to restrict the user to processing only those jobs in their profit centre group, and for which they are the job manager.

Default percent complete calculation

Select one of these options to use as the basis for calculating percentage complete:

Budget versus Actual - Cost: The current estimate total cost versus total actual costs.
Budget versus Actual - Hours: The current estimate total hours versus total actual hours.
Budget versus Actual - Sell: The current estimate total retail versus total actual sales value.
Elapsed Time: The number of days from the job's start date and expected completion date.
None: The percentage complete calculation is not done.
Revenue to Date: If you select this option, the percentage complete is always set to 100%.

Default revenue calculation

Select one of these options to use as the basis for calculating revenue:

Estimated Sell: The current estimate total retail.
Job Value: As entered on Main tab on the job.
None: No revenue calculation is done (and no posting to the general ledger).
Revenue to Date: The total retail amount of all costs on a job, billed or unbilled.
Total Invoice: The amount invoiced to date up to the current period end date). This does not include pro-formas.

Post recognised revenue to GL

Select this option to post the calculated recognised revenue to the general ledger using the Post Revenue form.

When you select this option, you can specify the pro-rata method and revenue and sales general ledger accounts for each job on the Additional tab of the JC Job Maintenance form.

Sales Code default Rev Recognition a/c

If Post recognised revenue to GL is selected, you can assign the general ledger revenue recognition account to use as the default when setting up new JC Sales Codes.

Revenue pro-rata method

If Post recognised revenue to GL is selected, select an option to use as the revenue pro-rata method during the post revenue process:

Actual - The revenue is pro-rated over the retail value of the job's actual cost lines by activity code. The revenue posts to the revenue recognition and sales general ledger accounts set up in the activity code's sales code.
Estimate - The revenue is pro-rated over the retail value of the job's (actual) cost lines by activity code. The revenue posts to the revenue recognition and sales general ledger accounts set up in the activity code's sales code.
None - The revenue is not pro-rated. The revenue posts to the Revenue and Sales general ledger accounts assigned to the job on the Additional tab of the JC Job Maintenance form, with no apportioning.