PO Receipt

This is the hierarchy that Greentree Desktop follows when posting the debit and credit transactions for a purchase order receipt transaction for an inventory line.

To clarify the hierarchy outlined below, use the example of an inventory line with a value of:

$100.00

[Net value]

$12.50

[Tax value] * This is ignored for a PO Receipt transaction

$10.00

[Additional charge value - if received using PO Shipment]

$5.00

[Overhead value - applicable only if Import Costing is in use]

Debit [+$100 + $10 + $5]

StockItem.stockAccount

(Inventory Account)	StockItem.myINAnalysisCode.stockAccount
	Location.stockAccount Warehouse.stockAccount GLControl.stockAccount GLControl.suspense

Credit [-$100]

Supplier.myPOClearingAccount

(Stock Supplier Clearing A/c)	GLControl.myClearingAccount MyBranch.glAccountStructure
GLControl.Suspense

Credit [-$10]

NSPurchaseCode:poRecoveryAccount

(Add'l Charge Recovery A/c)

GLControl.Suspense

Credit [-$5]

GLControl.myOverheadAccount

(Overhead Recovery A/c)	GLControl.myClearingAccount
	GLControl.Suspense

The Debit account will differ depending on the PO line type. This applies:

NS/GL line - Debits the GL Expense account.
JC line - Debits the Job WIP account.
FA line - Debits the FA cost account.

If Greentree Desktop's costing method for inventory lines is standard cost, and there is a variance between the actual purchase cost and the item's standard cost, the Cost of Purchase Variance Account specified on the General Ledger Module Control form is updated with the value of the variance. StockItem:stockAccount is debited with the standard cost value, Supplier:myPOClearingAccount is credited with the actual cost, and the variance posts to the Cost of Purchase Variance Account.

If the line being received is an indented item, and the PO Module Control option Indent items use PO receipt cost is selected, any variance between the received (actual) cost and the item's system cost (for example, average, standard) posts to the COS Variance Account.

Inventory to Job Receipts

If the inventory item on the transaction line is allocated to a job (if the Job Cost module is in use), an additional transaction is created and posted to the general ledger, which transfers the cost from the stock account to the job account:

Credit [$115]

StockItem.stockAccount

(Stock Account)	StockItem.myINAnalysisCode.stockAccount
	Location.stockAccount Warehouse.stockAccount GLControl.stockAccount GLControl.suspense

Debit [Cost value]

JCActivityCode.debitAccount

(JC Activity Code DR Account)	MyJob.myProfitCentre.glAccount
	GLControl.suspense

The cost value used for this transaction depends on the PO Module Control option Use receipt cost for JC linked items. Either the item's system cost is used, or the actual received cost (if the option is selected). If the cost is used, any variance between the item's system cost (for example, average, standard) and the receipt cost is posted to the COS Variance Account specified on the General Ledger Module Control form.

Note: If the subsequent AP Invoice results in a PO variance for a line if inventory is being allocated to a job, the invoice cost differs from the cost of the item), Greentree Desktop may also generate a JC GL Cost Adjustment transaction using Greentree Desktop defined JCPOAdj transaction type. This transfers the variance value to the job.

The tax amount is ignored for a PO Receipt transaction.