AR Invoice Entry

If the Use in selling option is selected on the Inventory Module Control form, and the unit of measure associated with an inventory line item is a weight unit of measure, an estimated weight for the item is calculated when the line quantity is entered.

For example, when the line quantity of 10 is entered, the Est Weight field updates in read-only format to 15, which is equal to 10 x 1.5. An Est Weight column is added to the table, displaying the same information.

Note: If the unit of measure applied to line is not the item's stocking unit of measure, and a conversion factor is set up, the unit conversion is applied to convert the line quantity into the item's stocking unit of measure first, and then the estimated weight is calculated.

If you save the invoice without entering an Actual Weight, Greentree Desktop calculates the line value using the Estimated Weight. If you enter an Actual Weight for the line, Greentree Desktop calculates the invoice line value based on that weight.

To enter an Actual Weight, click the Actual Weight button. The Actual Calculator displays.

If the Inventory Module Control option Replace line narration in AP with actual weights is selected, the line narration updates when you enter the actual weights.

The Actual Weight value displayed on the Line Item form and table reflects the running total calculated the last time the Actual Calculator was accessed, and details were saved. Each time you access the Actual Calculator, all details on the form clear, enabling you to re-enter individual weights. Greentree Desktop calculates a new running total. If you don't enter new details, the Actual Weight value doesn't change from the last update from the Actual Calculator.

The line narration always reflects the last update from the Actual Calculator (where individual weights were entered and saved).

You can change the Actual Weight on the line. The narration does not update.

If you change the invoice line quantity after an Actual Weight has been entered, the Actual Weight field value does not update, and you must re-enter the details.