Calculate Depreciation

Use this form to calculate live depreciation for each asset based on the depreciation method and parameters assigned to those assets.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Run Date

The default value is the current period end date. You can change it to either a mid-period date or to another period if the user can post to prior or future periods. If you enter a mid-period date, this is the document and posting date of the generated fixed asset depreciation transaction. Greentree Desktop calculates depreciation for the entire period.

The text beside the Run Date indicates when depreciation is calculated until. For example, if you enter a mid-period date as a run date, the depreciation is calculated until the last date of that period.

Description

This field defaults to the period and year of the Run Date. You can change it. This description displays on the Delete Depreciation form.

Asset Range

You can calculate depreciation for all assets, a single asset, or a range of assets.

Output Options

Select:

Output to screen to view the depreciation in the JADE Output viewer.
Output to file to save the information to a text file.
Pre-validation to list assets that have been excluded from the depreciation run.

Click the Start button. When the process is complete, the automatically-generated batch number displays in the Generated FA Depreciation Batch field.

To view details of the depreciation transaction batch, print the Fixed Asset Batch Edit Listing.

Note: If the selected range of assets to process includes any with a new rate to be applied and the Based on current BV option is selected, the process checks that depreciation is calculated to the end of the previous rate's effective period.

This ensures the true current book values are calculated to apply new rates. If depreciation has not been calculated to the previous rates's effective date, a warning displays.

Click Print to print an Incomplete Depreciation List, listing assets that require depreciation to be processed to the end of the previous effective date before a new rate can apply.

The Date Last Depn Run field on the Fixed Assets Module Control form updates when the process is complete.
If the Fixed Assets Module Control option Post Depn to Job Cost is selected, Greentree Desktop generates a job disbursement transaction (to represent depreciation) and updates the job assigned to the asset on the Asset Maintenance form.
An error message displays and the depreciation process aborts if:
- Assets are incorrectly set up to post depreciation to jobs.
- The activity code from the fixed asset does not belong to the job's activity group.
- The fixed asset's work centre is invalid.
If an asset is assigned a Daily depreciation frequency, and it was purchased in the current period, Greentree Desktop calculates depreciation using the number of days since the purchase date. Then, it calculates depreciation for the full period.
Delete depreciation transactions generated with this process using the Delete Depreciation form. You can only delete batches of the current fixed assets period. You can also delete depreciation transactions only if no other transactions have followed for the asset.
Run a Depreciation Schedule report to view the output of this process. The Cost and Depreciation Movement reports also output asset depreciation detail.
View depreciation transactions for each asset using on the Transactions tab on the Asset Maintenance form.