Create Receipts

You use this form to create receipts before processing direct debits.

When you create receipts, Greentree Desktop:

• Creates receipts for customers that have been selected for direct debit on the Select Invoices form.
• Updates each customer's account with receipt transaction details.
• Where applicable, deducts withholding tax from the receipt transactions.
• Updates the customer's local currency value for customers paying in a foreign currency, by using the exchange rate specified in the Currencies fields on the Create Receipts form.
• Updates the bank account balance.
• Updates the details of the analysis code.

Click the Process button to create receipt transactions. The Automatic Receipt Information form displays, listing the number of automatic receipts created. The information form includes:

• Number of receipts made
• Number of transactions paid
• Total value of Receipts
• Smallest Receipt Amount
• Largest Receipt Amount
• First Reference
• Last Reference
• Failed Transactions
  • Customer
  • Reason Failed

You can also use the Create Receipts form to select a receipt log and to view the processing detail. Click the Details button to open the Automatic Receipt Information form, which lists the details specified above.

Receipt log

Enter or select a receipt log code to identify the transactions in this automatic receipts run, up to 10 alphanumeric characters.

Description

Enter a description to identify the transactions in this automatic receipts run, up to 30 alphanumeric characters.

Code

Select this option to create receipts in customer code sequence.

Alpha

Select this option to create receipts in customer alpha sequence.

Name

Select this option to create receipts in customer name sequence.

All branches

Select this to include all customers, who were selected on the Select Invoices form, in this receipt run.

Leave this field empty to enter a range of branches.

From branch

Select the first branch in the range to include in the customer selection.

To branch

Select the last branch in the range to include in the customer selection.

Batch header branch

Select the branch to use for the header of the AR receipts batch.

Bank

Select the bank to which these receipts is drawn.

Receipt date

Enter the date that prints on the receipt. This date is used as the document date on the receipt transaction. The default is today's date.

Posting date

This date determines the period into which the payment is made, and updates to the general ledger. The default is today's date.

Customer's currency

Select the currency in which you are receiving payments. Only customers using this currency are included in the receipt run.

Rate (Customer)

Enter the rate for converting from local currency to the customer's currency you have chosen.

Bank currency

This is the default currency for the bank you selected. To use another currency, select a bank which uses the currency you require.

Rate (Bank)

Enter the rate for converting local currency to the bank currency.

Process/Details

If the label on this button is:

• Process, click the button to save the selections you have entered and to create receipt transactions.
• Details, click the button to view the details of the receipt.

• Select Invoices