Define Segments

Use the Define Segments form to create the values for each of the segments for your general ledger account. General ledger validations use this value to create and maintain a consistent general ledger chart of accounts.

You can enter the values for each segment in the grid or update them by importing a CSV file. Once the segments are defined they are used in the validation matrix to build the chart of accounts. The matrix will define which segments can be used with natural accounts and other segments.

You can also use this form to define the quad masking, if in use. If you're using quad masking as part of the segment definition (and the loan accounts exist in the general ledger chart), you must establish loan maintenance because the quad processing uses the masking to obtain the inter-company loan accounts.

Example of Quad Accounting Entries for AR Invoice with Inventory Lines

Segments are setup as ##.###.####, and the first segment represents the logical company. Existing entry for Inventory lines and new additional entries:

If there are company-specific segments, you must create a default line and the company specific lines. You can load these definitions from a CSV file. When defining the natural account, you must consider such additional information as:

• Short Code
• Allow Reconciliation
• Keep Transactions (Forever/One Year/Two Years/Current Period/Current Period + prior period options)
• Alternate Description
• Currency
• Tax Code
• Tax Class
• Assigned Team
• Account Type (Income/Expense/Asset /Liability)
• Account Sign (Debit/Credit)
• Monetary Item
• Print in Detail
• Unit Description
• Actual Rate
• Budget Rate
• Allow Zero Value
• Allow Zero Qty
• Notes
• Masterfile/Transaction Analysis Tree selections - the available trees are listed in their own columns at the end of the grid

Segment

Enter or select the segment that must be defined for the chart generation or maintenance.

Description

Enter the description for this segment.

Natural Account

Indicates whether this segment is the natural account. This field is read only.

Defaults:

• GL Module - The natural account is defined on the General Ledger Module Control form. This includes how long transactions are kept for, currency, account type, account sign, and so on.
• Previous Line - The defaults for the natural account are the same as those selected on the previous line of the definition.

Definition Grid

The items in this grid change depending on the type of segment selected for definition. All segments require a:

• Segment code
• Company selection - If the segment is specific to a company, you need definitions for the default and the company.
• Description - The logical description for this segment. This field displays on the General Ledger Account Maintenance form.

The remaining columns are account set up options for the natural account segment.

Load from File

You can load each account segment definitions from a CSV file. The format for the file is the same as the columns on the Define Segments form.

Quad Account

This option is a read-only field that indicates that this segment forms part of the Quad Accounting processing.

Quad Account Mask

Enter the Quad Account Masking for this segment.