Transaction Tree Line Maintenance

After you have set up a transaction tree, you can define which trees to use for general ledger and inventory line analysis. You must have at least one analysis type for the transaction tree to be active (with the Use option selected for at least one tree in the line).

The set up determines how the transaction analysis integrates with transaction entry when or if the user is prompted to enter information for assignment to the transaction tree(s).

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Line name

Enter or select the name of the type of analysis the set up relates to, up to 30 characters.

Options

These options define when or if transaction tree data is expected when entering a transaction for the selected analysis type:

Header/Line - Select the Line option.
Masterfile - Select GL Account or Stock Item as the masterfile of the current analysis type.

Transaction type

These are available using the selected masterfile. Select All if the analysis type applies to all transaction types for the selected masterfile, or select a specific transaction type to restrict the analysis to a specific function.

Greentree Desktop prompts you to enter GL analysis data when entering an AP invoice transaction.

Line Type

Select this option to further restrict the situation in which transactional analysis data is required to be entered by the user. Select:

All (do not restrict analysis to line type).
General Ledger only (if masterfile is GL).
Inventory only (if masterfile is IN).

Trees

This table lists the trees set up with the Transactions zone assigned on the Tree Maintenance form. Select the Use flag for the trees for the analysis. The trees display when you enter a transaction (based on option rules) so that you can assign a branch. If the tree is mandatory for a masterfile, you cannot save the transaction line until an assignment is made to the tree(s).

When a tree is selected to be in Use, Greentree Desktop adds it to the list of transaction trees for the general ledger account or inventory item on the masterfile custom form.

Note: A tree is not available for the general ledger account or item (as applicable) when you enter a transaction unless the Available flag is selected for the general ledger account or item on the masterfile custom form.

Dependencies

You can use dependencies to:

Nominate tree branches as posting levels.
Set up the automatic assignment of a tree branch to one tree based on the assignment of a specific branch to another tree. This requires that there are at least two trees in use for the analysis type.

The form header detail defaults in read-only format from the tree the dependency form was opened from.

Posting Level

For each tree branch, select the Posting level indicator. When you enter a transaction, if a branch is not selected as a Posting level, it displays in red and you can't assign it to the tree. For example, Company 1 nominates Branch 1 and Branch 2 as posting levels, and Company 2 nominates Branch 3 as a posting level.

Branch Dependencies

To set up a dependency in the table, select the tree that depends on the current tree or branch. You can select trees set up as Use for the current analysis type.

Select the Branch for the dependant tree. You can set up more than one dependency, but only one for each tree (other than the one that is selected) that is in Use for the analysis type.