Learn about the tasks for implementing and setting up the Accounts Receivable module.
This step is an important pre-requisite before any data is converted or setup in the Accounts Receivable module. Review your current business processes around AR functions. Analyse your requirements to determine how Greentree Desktop should be set up to support your business needs.
You should also review your existing reports to determine how Greentree Desktop reports meet your needs.
Your Greentree consultant can help you prepare your business requirements definition, and help you to understand how Greentree Desktop satisfies your process requirements.
You must determine how you will transfer data (primarily customer masterfiles, opening balances, and/or historical transactions) from your current system into the system. There are three main ways to do this:
The method you choose depends on the volume of your data, and your requirements for historical data that must be retained when you transition to Greentree Desktop.
Reviewing the system setup options, and determine which codes/parameters must be set up to support your business processes. Carry out the task in this order:
(a) Pre-requisites to defining Accounts Receivable Module Control Parameters
Set up these codes before assigning defaults to the Accounts Receivable Module Control form.
(b) Define Accounts Receivable Module Control Parameters
When you have setup codes, you can define the Module Control defaults and parameters.
Note: You can only complete some parts of the Module Control form — such as the default Customer Team (if Advanced Security is in use), and Sales Analysis defaults for ODBC — after the customers have been created (Task 4).
(c) Define Other AR Parameters
Setup these AR parameters, to support your business processes:
Note: Parameters marked with an asterisk (*) indicate that one or more customers must be set up before these can be completed.
(d) Assign AR Integration GL Accounts in General Ledger Module Control - Integration
Assign the AR Control, Discount Allowed, and Tax GL Accounts in General Ledger Module Control form. These defaults to all new customers as they are setup.
Setup customers, and assign parameters to masterfiles. Some parameters is taken from the Accounts Receivable Module Control form and the General Ledger Module Control form. You can load customers into Greentree Desktop manually, using a conversion form, or with the FREE Create Customer function.
When you have created customers, you can setup customer trees and standing invoices. You also need to assign Sales Analysis ODBC parameters if required on the Accounts Receivable Module Control form.
There are three ways that you can load customer balances into Greentree Desktop:
Once the customer balances have been created, reconcile them with your old system balances.
When you have set up the Accounts Receivable module, update your process and procedures documentation as required, if the process or function differs from your existing system.