Renumber Cheques
Use this form to renumber cheques that have been previously assigned
to transactions. Do this to ensure that the cheque number in Greentree Desktop is the
same as the cheque number of the payment.
If the Cash Management Module Control option to Automatically
Generate Cheque Numbers is selected, then the
Next Generated Cheque Number option is enabled. You can determine
the last cheque number that was assigned by Greentree Desktop.
If you are not generating cheque numbers, then you must assigned them
when you created the payments.
For example, you can use this form when you:
- Have written cheques for a payment run, and now want to assign
the cheque numbers to the payments.
- Have to re-issue a cheque
to replace one that a supplier did not originally receive — for example,
it was lost in the mail.
- Had to prepare a sequence of cheques that were missed during an
automated run because of a printer jam or error.
Renumbering Cheques
You can renumber cheques:
- By Batch - Select this option
to renumber cheques within a complete batch. The system determines
the sequence by which to renumber cheques based on the Cheque
Output Order (code, alpha or name) that was selected when the
payments were created using the Create Payments form.
- Bank - Select the code
for the bank that these payments came from. The default is obtained
from the Cash Management Module Control form.
- Batch number - Enter
the number of the batch to renumber.
- Description - The default
value is the batch description of the batch you have selected
for renumbering cheques.
- Starting cheque number
- Enter the new number for the first cheque in this batch. Greentree Desktop allocates
numbers sequentially for each of the cheques in this batch.
Click the Save icon to make
the change.
- By Selected Cheques - Use
this option to renumber one or more cheques.
Enter the Old cheque number
allocated by Greentree Desktop,
and the Date, Supplier
name, and Amount fields
updates in read-only format. Then enter the new
cheque number.
Click the Save icon to make
the change.
- By a Range of Cheques -
Select this option to renumber an inclusive range cheques.
Enter the From old cheque number
and the To old cheque number
range. Then enter the From new cheque
number and To new cheque number
range. These ranges must be equal in size for the process to validate.
Click the Save icon to make
the change.