Learn about the tasks for implementing and setting up the Accounts Payable module.
Review your current business processes for AP functions. Analyse your requirements to determine how Greentree Desktop should be set up to support your business needs.
You should also review your existing reports to determine how Greentree Desktop reports will meet your needs.
Your Greentree consultant can help you prepare your business requirements definition, and help you to understand how Greentree Desktop satisfies your process requirements.
You must determine how you will transfer data (primarily supplier masterfiles, opening balances, and/or historical transactions) from your current system into the system. There are three ways to do this:
The method you choose depend on the volume of your data, and your requirements for historical data that must be retained when transitioning to Greentree Desktop.
This task involves reviewing the system setup options, and determining which codes/parameters must be set up to support your business processes. These should be completed in this order:
Pre-requisites to defining Accounts Payable Module Control Parameters
These codes must be setup before defaults can be assigned on the Accounts Payable Module Control form. They may not all be relevant, it will depend on your business requirements.
Define Accounts Payable Module Control Parameters
When you have set up codes, you can define the Accounts Payable Module Control defaults and parameters.
Set up these AP parameters, to support your business processes:
Note: Parameters marked with an asterisk indicate that one or more suppliers must be set up.
Assign AP Integration GL Accounts in General Ledger Module Control - Integration
Assign the AP Control, Discount Received, and Tax GL Accounts on the General Ledger Module Control form. These defaults to all new suppliers as they are setup.
Set up suppliers, and assign parameters to masterfiles. Some parameters is taken from the Accounts Payable Module Control and General Ledger Module Control. The method for loading suppliers into Greentree Desktop may be manual, or automated using a conversion form, or Greentree Desktop's FREE Create Suppliers function.
Once suppliers have been created, you can set up supplier trees and standing invoices . You can also go back to the Accounts Payable Module Control form and update the Supplier Team default if you are using the Advanced Security module.
There are three main ways to load supplier balances into Greentree Desktop:
Once the supplier balances have been created, you should reconcile them with your old system balances.
When you have set up the Accounts Payable module, update your process and procedures documentation as required, if the process or function differs from your existing system.