Credit Note Entry

Use this form to enter credit notes. You can create credit notes:

• From an AP invoice - Select the Create credit note option on the AP Invoice Entry form to generate a credit based on a reversal of the invoice (though quantity details may be edited before saving the credit).
• Entering unmatched credit - Enter the credit note into the AP Credit Note Entry form, without matching the value to an original invoice. When the credit is saved, an unapplied transaction is created for the value of the credit.

  Note: You can apply this to another transaction on the Apply Unapplied Transactions form.

• Matching against current invoices - Use the Apply Details option on the AP Credit Note Entry form. When you have selected the supplier in the credit note's header, select the Apply Details tab to view the supplier's current invoices on the Items to Select tab. You can select one or more invoices against which the credit applies. Greentree Desktop assumes the value of the credit is the same as the value of the original invoice.

  You can reduce the value of the credit by editing it in the Applied Items tab before saving the transaction. You can't create a credit for a value that is greater than the value of the selected invoice(s). You can select invoices to credit based on open item transactions, or balance forward transactions.

  If you enter credit notes or by matching against current invoices, you must enter AP credit note header detail before entering or selecting line detail. For information about entering credit note header detail.

Line Types

You can add these line types to an AP Credit Note:

General Ledger (GL Line):

Use this line type to credit an amount (for example, an expense) to a general ledger account. It is used to reverse an expense that was related to the original invoice, such as insurance, freight, and the like.

Non-Stock (NS Line):

Use this line type to enter credit lines for non-inventory purchases. Such purchases are represented by user-defined AP non-stock codes. The transaction credits the general ledger account assigned to the non-stock code.

Inventory (IN Line):

Use this line type to credit values for the purchase of inventory items if the Inventory module is in use.

The transaction's effect on inventory how item balances update is determined by the transaction type used in the line.

Job Cost (JC Line):

Use this line type to credit values for job purchases if the Job Cost module is in use.

The transaction credits the work in progress account of the activity code assigned to the line.

Fixed Asset (FA Line):

Use this line type to credit values for the purchase of an asset, if the Fixed Asset module is in use.

The transaction credits the general ledger account of the asset selected in the line.

Tax Adjustment (TX Line):

Use this line type for adjusting input tax value.

The transaction credits the input tax account specified on the General Ledger Module Control form.

• Tax Adjustment Line
• AP Invoice Entry
• Apply Unapplied Transactions
• Items to Select
• Applied Items
• Credit Note Header Detail
• GL Module Control
• Balance Forward