Accruals Tab

Use this tab to determine when the accruals, and which accrual types, are processed if they are processed automatically.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Accrue on Process Pay

Select this option to accrue balances when pays are processed.

Greentree Desktop calculates the accrual when you run the Process Payroll, Import Pay, Import Timecard, or Process eTimesheet functions. Greentree Desktop ignores rules based on a percentage of an accumulator if any payday adjustments are made using transaction types in the accumulator when calculating the accrual.

If you use rules based on a percentage of an accumulator, Greentree Desktop calculates accruals when creating or generating payments.

Accrue on Process Pay Rule

If balances accrue when pays are processed, you must select which accrual rules this applies to: Advance, Arrears or All.

Revalue on Process Pays

Select this option if you require balances to be revalued when pays are processed.

Accrue on Create Payments

Select this option to accrue balances when payments are created.

If you select this option and you are printing the balance values on the pay slips, print pay slips after the payments are created. This ensures that the balance values on the pay slip are up to date as at the end of the pay period, assuming arrears accruals are calculated Up to Date.

You can also calculate revaluations when pays are created. If you select this option, the calculation checks for any changes to the employee or classification rate and updates any outstanding balance values with the new rate. The process gets the difference between the old and new rate and insert a revaluation line with the employee.

Note: To process the accruals, deselect the Accrue on Process Pay and Accrue on Create Payments options.

Accrue on Create Payments Rule

If you selected the Accrue on Create Payments option, you must select which accrual rules this applies to: Advance, Arrears or All.

Revalue on Create Payments

Select this option to revalue balances when payments are created.

Accrue on Pay/Timecard Import

Select this option to accrue balances when pays or timecards are imported.

If you use rules based on a percentage of an accumulator, Greentree Desktop calculates accruals when creating or generating payments.

Accrue on Pay/Timecard Import Rule

If you selected the Accrue on Pay/Timecard Import option, you must select which accrual rules this applies to: Advance, Arrears, or All.

Revalue on Pay/Timecard Import

Select this option if you require balances to be revalued when pays or timecards are imported.

Accrue on Process eTimesheets

Select this option to accrue balances when eTimesheets are processed.

If you use rules based on a percentage of an accumulator, Greentree Desktop calculates accruals when creating or generating payments.

Accrue on Process eTimesheets Import Rule

If you selected the Accrue on Process eTimesheets option, you must select which accrual rules this applies to: Advance, Arrears, or All.

Revalue on Process eTimesheets Import

Select this option if balances must be revalued when eTimesheets are processed.

Revaluation - Revalue upwards only

Select this option if accrual revaluations can only be revalued upwards if there's a decreased hourly rate or a decrease in ordinary earnings.

Revaluations are never created if the change is a negative.

Output accrual processing details to screen

Select this option to display accrual log details to the form whenever an accrual process runs.

Output accrual processing details to a log file

Select this option to output all accrual details to a log file.

Filename

If you have chosen to output accrual details to a log file, you should enter the path and relevant file name.

Browse

Click this button to navigate to the folder containing the log file to use.

Update GL for Accruals

Select this option to create general ledger journals for accrual transactions. This does not include journals or balance adjustments, except when the balance adjustment is created when processing a termination pay. If the options below are selected on the Module Control form, you must select them on each transaction type that you require the journals to be created for.

During accrual processing:

A journal is created for each accrual that debits an expense account using the wildcard on the leave transaction type. The journal has the same hierarchy for general ledger lookup as pay entry and credits the liability account defined for the transaction type.
If allocations are in use on the employee masterfile, the expense entries are split based on that allocation.
If the option Create GL journals for accruals is selected on balance accrual transaction types, the general ledger account must be set up as an expense account on leave balance payout transaction types. The termination process creates a general ledger journal to reduce the leave balances to zero and reverse the accrual.

Allow updating for Accruals

Select this option to enable accrual transactions to select on balance type transaction types.

Allow updating for Revaluations

Select this option to enable revaluation transactions on balance type transaction types.

Allow updating for Expiry

Select this option to enable expiry transactions on balance type transaction types.