Use this form to generate payments which you'll print on cheques and/or use to create a direct credit file. All payment methods that exist in a pay batch is created in one payment process. The create payment process also creates the journal entries that update the job costing and general ledger.
If paying employees in cash, Greentree Desktop does not update cash management because the cash might not be withdrawn from the bank account. You must manually adjust to clear the payroll clearing account(s).
The Create Payments form also creates accruals for employees if you have selected accruals to be updated when payments are created on the Module Control form.
Once payments have been created, you can't make adjustments to the pays in those payments.
Each option and field on the form is described below. Mandatory options and fields are highlighted in red.
Pay Group
Select the pay group to create pays for. This field displays the pay group code in the Pay Group code field. If left empty when you click Apply Criteria, Greentree Desktop returns pays for all pay groups that are not finalised.
Pay Group code
This field is populated when you select a pay group code.
Employee
Select the employee to create pays for from the dropdown list. The employee code to displays in the next corresponding field.
If left empty when you click the Apply Criteria button, the criteria returns pays for all employees who are not finalised.
Employee Name
This field is populated when you select an employee code.
Batch filter
Select the batch to create pays for from the dropdown list. The batch number displays in the corresponding field.
If left empty when you click the Apply Criteria button, the criteria returns pays for all batches that are not finalised.
Batch number
This field is populated when you select a batch number.
Date From
Enter the date from if your search should start when you click the Apply Criteria button.
Date to
Enter the date at which your search should finish when you click the Apply Criteria button.
Apply Criteria
Click this button to return all pays that are not finalised that meet the filter criteria set.
Results table
The results table contains these columns:
Select All
Click this button to mark all pays displayed in the pay selection form as Selected.
Deselect All
Click this button to reverse the selected status from all pays on the Pay Selection form.
Process
Click this button to start the process to create a payment.
Details
Click this button to view the details of a successful payment run.
Payment Log
A log is created and a unique log number assigned to the log when the create pays is processed.
Description
Enter a description for the payment log.
Bank
Select from the dropdown list the bank account from which the selected pay is paid from.
Payment Date
Enter or accept the date that the payment is to be made.
Posting Date
Enter or accept the date that the payment is to be posted to the general ledger.
Cheque output order - Code
Select this option to print payment cheques in the order of the employee code.
Cheque output order - Surname
Select this option to print payment cheques in the order of the employee's surname.
Log Report
Click this button to run a report that lists the payments made split by payment method. You can set up the report on the Payroll Module Control form.
Note: This button is enabled when you select a payment log.
Create Lodgement (Australia only)
Select the Payment log for the pay to submit to the ATO using Single Touch Payroll (STP). Then, click this button. The STP Lodgement form displays.
Note: The Create Lodgement button isn't available if the date of the payment is before the Lodge pays using STP from date that you set on the Module Control form.
Create Lodgement (New Zealand)
Select the payment date for which to do a payday filing. Then, click this button. The Lodgement form displays.
Note: The Create Lodgement button isn't available if you haven't set the Lodge pays via Payday from option on the Module Control form.