Overview

eDocs can receive documents or scan a copy into eDocs. It provides a simple form for coding and approving the document. You can also scrape documents using third-party software, and eDocs can pre-process the file as it is imported.

The documents the eDocs handles are:

• AP invoice
• AP credit note
• AR remittance
• AP statement
• AP supplier payment
• Expense receipts
• Expense claims
• Credit cards

eDocs can route AP invoices and AP credit notes for coding and for approval, and then to create the invoice or credit note.

For an AR remittance, you can create an AR receipt, and also to select within a Cash Management bank statement.

eDocs matches AP statements to invoices on the supplier. You can select the invoice to make a manual payment.

AP supplier payment enables you to select the invoices to pay. You can create a custom selection criteria to apply, including only invoices reconciled on an eDoc AP statement. You can convert the eDoc payment to an AP payment selection for processing.

You can email expense receipts or save them in a directory on your network. You can code expense receipts by selecting a branch of an expense tree which has rules for if you can code the line — for example, GL or JC, and the like. eDocs matches the receipt to an expense claim or credit card statement.

Staff can enter an expense claim, matching expense receipts and identifying what the charge is for. eDocs codes the expense claim, sends it for approval, and generates an AP invoice.

Credit cards import a file from the bank with the detailed transactions for a credit card statement. The items are matched to expense receipts and coded to an expense tree. You can code them to GL or JC and the like, and them approve and generate them into an AP invoice.

You can also integrate eDocs with the Approvals and Alerts module, which gives you more control over routing of documents or approvals.