AP Statement Processing

An AP statement eDoc is saved against a supplier as an attachment and lets you match items in Greentree Desktop to items on the statement. It does not create any transactions. You can also use an AP statement as a basis for making a payment to the supplier. All invoices matched on the statement are selected for payment.

From the workflow desktop if you have a panel if the type is pre-set to AP Statement and you have checked Show New, click the New icon to create an AP statement without scanning a document.

Select the Supplier. The fields map to Code, Alpha, and Name. A tab on the form displays outstanding transactions when you select a supplier.

You can complete the header fields when the eDoc is imported or when saving the eDoc statement and flagging it as reconciled.

Date - The closing date of the statement.
Statement Value - The total amount outstanding per the statement received
Matched Value - Read only field if Greentree Desktop displays the matched value including tax.

The buttons enabled for processing depend on the setup of the status codes and the status of the document:

Process - Run Alert and Approval rules if some have been setup for this document type and status
Assign - Assign the document to a user or team, to change the status and to add a note.
Reconcile - Run any post processing alert rule, if defined. If a Closed status is assigned to the eDoc type, the status updates to the one specified.
Advanced - Change the eDoc type or company, provided they have been given security access to this function.