Complete Outstanding Receipts

Use this form to complete purchase order lines that have been received, or partially received, but won't be invoiced. Once an order line is completed using this process, it won't appear on the AP Invoice Entry form.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Supplier/Name

Select a supplier or supplier range to indicate which purchase orders or lines to view to include in the process.

Apply

Click this button to apply the supplier range criteria and update the table with purchase order lines. The criteria used in the Select Receipt table is the same criteria that is applied to return purchase order lines that have been received but not yet invoiced.

The purchase receipt header information defaults to the table in the first instance, with a + beside the reference. Click the + to expand the detail to view or select individual receipt lines. The original purchase order references displays at the line level.

To select receipt lines, click the Select all button or click the Select box for each line to include. If you click Select in the header, all lines of the header reference are selected.

Click the Save icon on the toolbar. These updates occur for each line included in the process:

If the line has a status of Received, the status of the line updates to Manually Closed.
If all lines for an order are updated to Manually Closed by running the process, the purchase order header status also updates to Manually Closed. Otherwise, the purchase order header status remains unchanged.
The statement Manually completed is added to the receipt line narration.
The receipt line no longer displays for selection on the Select Receipt tab on the AP Invoice Entry form.