Contact Details

This tab contains information about the employee's name and contact details.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Alpha

Enter a unique code to represent the employee, up to 10 characters. This is the employee code, which you can select on the Timesheet Entry form.

Surname

Enter the employee's surname, up to 30 characters. You can use this to search for the employee on the Timesheet Entry form.

First name

Enter the employee's first name, up to 30 characters. You can use this to search for the employee on the Timesheet Entry form.

Title

Select a title for the employee.

Salutation

Enter a salutation, up to three characters, for the employee. This field is extracted for a mail merge or a report.

Position

Enter the employees position, up to 21 characters.

Has login

Select this if the employee has also been set up as a system user on the User Preferences form. If you select this option, you can use the User Login form to enter the user preference code of the employee.

Usual name

Enter the name by which the employee is usually known, up to 60 characters. You can select this name on the Job Maintenance form when assigning a manager to the job. The name also prints on management reports.

When you are setting up a new employee, this defaults to the employee's first name and surname.

Contact Details

These are the employee's address and contact details.