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Job Issue

If the Job Cost module is in use, you can use a job issue transaction type to enter a transaction that issues a quantity of inventory to a job.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Code

Select the inventory item code for the item that is being issued to the job

Notes:

You can only select an item if a default job activity code has been assigned to it on the Inventory Item Maintenance form.
This updates to the sub code field of the general ledger journal generated by the transaction.

Description

This is the description of the selected item. You can also search for the item using this field.

Transaction Analysis

If the IN Transaction Analysis module is in use, you must assign branch(es) to transaction trees while entering this type of transaction.

Location

Enter the location of the issue transaction (if locations are in use). This is the location that the item is issued from, so the quantity on hand is reduced in this location when the transaction is saved.

Note: If a default location is assigned on the User Preferences form and the option Default location is read only for data entry is also selected, the location is read-only and you can't change it.

Unit

The default value is the stocking unit of measure for the item, as defined on the Inventory Item Maintenance form.

Job number

Select the job number that the item is being issued to. You can select any open, but not closed or finalised, job that is set up on the JC Job Maintenance form. When the transaction is processed, this job is updated with the issue transaction, and related details.

All

Select this option to display all Stock type activity codes, not just those belonging to the activity group associated with the selected job.

If you don't select this option, only Stock type activity codes belonging to the job's activity code group displays on the list.

Activity code

Select the activity code of the job issue line. The default value is the activity code that is assigned to the item on the Inventory Item Maintenance form, but you can change it.

Only activity codes that have been defined as Stock types on the JC Activity Code Maintenance form are enabled. The activity code determines which general ledger account to debit with the transaction cost.

Work centre

Select the work centre of the job issue line. This defaults based on the activity code that is selected.

Price book

The transaction type selected in the header is related to the JC module, which allows for a transfer option to be selected as Transfer at Selling Price or Transfer at Cost Price. If the Transfer at Selling Price option is selected for the transaction type you are using, a price book is required to determine what the selling price will be, and what the value of the issue to the job is.

The price book is taken from the one assigned to the transaction type on the Transaction Type Maintenance form, but you can change it. You can also use the price book to determine the selling price of the cost line in the Job Cost module if the JC Module Control option Generate Price from Inventory is selected.

Tax type

Select whether the transaction values should be calculated inclusive or exclusive of tax. This determines how tax displays and is calculated on the line.

Tax code

The default value is the transaction line using the hierarchy outlined on the Tax Codes form.

Quantity

Enter the quantity to be issued. This is always a positive value. The on-hand quantity of the item is reduced by the amount issued.

Price

The default value is the line based on whether the issue is at cost or at price. This depends on the job cost transaction type used. If the transaction type option Allow cost change and update cost is selected, you can edit the cost. If the item has inventory available or which can be oversold, the item's average cost updates and an automated journal adjustment for the variance posts to the general ledger.

Discount %

Enter a discount percentage to apply to the transaction line. Greentree Desktop recalculates this percentage if you enter a discount amount.

Discount

Enter a discount value to apply to the transaction line. Greentree Desktop recalculates it if you enter a discount percentage.

Tax %

This field displays using the tax code selected for the line, although you can change it only if the option to Allow tax rate/amount change is selected for the code on the Tax Code Maintenance form. The line tax value is calculated based on this percentage.

Note: This percentage updates if you change the tax value.

Tax

Greentree calculates this using the tax percentage, although a manual amount can be entered as a change only if the option Allow tax rate/amount change is selected for the code in Tax Code Maintenance. If this occurs, the tax percentage recalculates using the tax value entered here.

Total

This is the transaction line total. It is recalculated if the quantity, price, discount fields, or tax fields are changed. This is the value that is costed to the job, and accumulates as a job cost.

Narration

Enter a narration, up to 2000 alphanumeric characters to describe this transaction line. Transaction narrations can be viewed using enquiry.

Save line

Click this button to save the current transaction line and add a new line.

FO Receipt

If a transaction is generated directory from a factory order receipt, click this button to open the FO Receipt Entry form to view details of the source transaction.

Serial/lot

If you are using serial/lot control function, and the line item is a serial or lot controlled item, click this button to view or edit the serial/lot details for the item. When you enter an adjustment line for a serial/lot controlled item, Greentree Desktop displays the Serial/Lot Number Entry form when you enter a line quantity.

For a positive adjustment, you can select from an existing lot number, or create a one (for serial numbers, you must always create a new one, as they are unique for each item). For a negative adjustment, you can only assign a lot number (or serial number) that already exists, as the assumption is that the item has previously been received (or adjusted) into inventory, and the lot/serial number was assigned at that time.

Kitset

If you are using kitset function, this button is enabled if the line item is a kitset parent item, enabling you to view the kitset components.

Dimensions

If you are using dimension tracking function, and the line item is a dimension controlled item, click this button to view or edit the dimension details for the item.