Pay Form

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The Pay form contains the employee's pay lines. This may be made up of ordinary earnings, allowances, leave and bonuses. This form can contain Job Cost or General Ledger lines, or a combination of both.

Line Type

Select the line type to enter with the pay header: General Ledger or Job Costing.

Trans Type Code

Select the transaction type code that defines the type of line in the pay. When selected, the associated transaction type description defaults.

Trans Type Description

Select a description of the transaction that defines the type of line in the pay. When selected, the associated transaction type code defaults.

Classification

Select the classification for the line in the pay.

Display Fields

Select the display fields required in the individual pay line. This selection controls the fields that display in the line below.

Job Line - Job Code

This field is enabled when you select a line type of Job Costing. Select the code of the job for the line.

Job Line - Job

This is a read-only field that displays the job description associated with the job code selected for the line when you select a line type of Job Costing.

Job Line - Activity Code

This field is enabled when you select a line type of Job Costing. You should select the code of the activity relevant to the line.

Note: To remove this, along with all other line header detail fields from view, click the stacker icon on the icon bar to display the summary line items only.

Job Line - Activity

This is a read-only field that displays the activity description associated with the activity code selected for the line when you select a line type of Job Costing.

Job Line - Work Centre Code

This field is enabled when you select a line type of Job Costing. You should select the code of the work centre relevant to the line.

Job Line - Work Centre

This is a read-only field that displays the work centre description of the work centre code selected for the line when you select a line type of Job Costing.

GL Account - Account

This field is enabled when you select a line type of General Ledger. Enter or select a general ledger account code.

The general ledger account code in this field may control if the employee's pay is expensed in the general ledger.

GL Account - Subcode

Enter a subcode associated with the general ledger account.

Use a subcode to create dissection among transaction, so that you can summarise report information at a subcode level. For example, you can capture motor vehicle expenses, if a vehicle's registration is entered as the transaction line subcode.

The GL Transaction Listing provides the option to sub-total based on subcode. You can also create a customised report, or run a query (using the Inspection Tool or JADE Query) to output transactions summarised by subcode.

GL Account - Short code

This field is enabled when a line type of General Ledger is selected.

Enter or select a GL short code.

The general ledger account code for the short code may control if the employee's pay is expensed in the general ledger.

GL Account - Description

This field is enabled when you select a line type of General Ledger. Enter or select a description.

The general ledger account code for the description may control if the employee's pay is expensed in the general ledger.

Data - Qty

Enter the quantity of hours worked for the pay line.

Note: To remove this, along with all other line header detail fields from view, click the stacker icon on the icon bar to display the summary line items only.

Data - Rate

Accept or change the hourly rate for the pay line.

Note: To remove this, along with all other line header detail fields from view, click the stacker icon on the icon bar to display the summary line items only.

Data - Manual Checkbox

Select this option to change the amount that is calculated when Greentree Desktop uses the rate to calculate the amount. This is only enabled when the transaction type is marked as changeable and has a calculation method of percentage or scale.

Note: To remove this, along with all other line header detail fields from view, click the stacker icon on the icon bar to display the summary line items only.

Data - Amount

This is a read-only field that displays the gross pay amount (calculated as Qty x Rate).

Data - Narration

Use this field to enter text for the pay line.

Data - Add Line

Click this button to add a pay line.

Pay Table Fields

You can edit any or all of this information against each pay line:

• TYPE - Enter or select the type of pay line.
• TRANSACTION TYPE - Enter or select the type of transaction that the pay line should be.
• CLASSIFICATION - Enter or select the classification for the pay line.
• QUANTITY - Enter the quantity for the pay line.
• RATE - Enter the rate relevant to the pay line.
• MANUAL - Select this option to change the amount that is calculated when Greentree Desktop uses the rate to calculate the amount. This is only enabled when the transaction type is marked as changeable and has a calculation method of percentage or scale.
• AMOUNT - A read only calculated field that results from Greentree Desktop multiplying the quantity by the rate defined - this can be overridden by selecting the manual checkbox for this line and entering the correct amount into this field.
• ACCOUNT/JOB - Enter or select the general ledger account number or job costing number for the pay line.
• DESCRIPTION - The description for the account or job.
• SUBCODE/ACTIVITY - If a line type of job cost is selected, you can enter or select from the dropdown list, the subcode or activity for the pay line.
• TRANSACTION TREE - Enter a transaction tree either by entering the code separated by commas, or by clicking the button. Trees entered on the pay line overrides trees entered on the Allocations tab.
• WORK CENTRE - If a line type of job cost is selected, you can enter or select from the available dropdown list, the work centre for the pay line.
• NARRATION - You can enter text as a descriptive narration with the pay line.

• Accounting in Payroll

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