Deductions

The Deductions form contains all the deduction lines for an employee.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Data - Trans Type

Select the deduction transaction type code to enter with the pay header. The transaction type description defaults when the code is selected.

Data -Trans Type description

Select the deduction transaction type description to enter with the pay header. The transaction type code defaults when the description is selected.

Data - Rate

Enter or accept the rate for the deduction line.

Data - Manual

Select this option to change the amount that is calculated when Greentree Desktop uses the rate to calculate the amount.

This is only enabled when the transaction type is marked as changeable and has a calculation method of percentage or scale.

Data - Amount

Enter or accept the amount for the deduction line.

Data - External Reference

Enter text to use as a reference for the deduction line.

GL Account - Account

Enter or accept the general ledger account code for the deduction line. The general ledger account code in this field may control if the deduction is expensed in the general ledger.

Note: This field defines whether or not the employee's pay is costed.

GL Account - Subcode

Enter or accept the general ledger subcode for the deduction line. The general ledger account subcode that defaults may control whether or not the deduction is expensed in the general ledger.

Note: This field defines whether or not the employee's pay is costed.

GL Account - Short Code

Enter or accept the general ledger short code for the deduction line. The general ledger account code that defaults may control whether or not the deduction is expensed in the general ledger.

Note: This field defines whether or not the employee's pay is costed.

GL Account - Description

Enter or accept the general ledger account description for the deduction line maintained. The general ledger account code that defaults may control whether or not the deduction is expensed in the general ledger.

Note: This field defines whether or not the employee's pay is costed.

Narration

Enter text about the deduction line.

Add Line

Click this button to add a deduction line.

Deductions Table Fields

You can edit any or all of this information against each deduction line:

TRANSACTION TYPE - Enter or select the type of transaction for the deduction line.
AUTHORITY - Enter, select, or accept the authority code for this pay packet line.
RATE - This field displays the rate for the defined deductions transaction type that defaults for the deduction line.
MANUAL - Select this option to change the amount that is calculated when Greentree Desktop uses the rate to calculate the amount. This is only enabled when the transaction type is marked as changeable and has a calculation method or percentage or scale.
AMOUNT - Enter the deduction amount for the deduction line.
REFERENCE - Enter text as a descriptive reference for the deduction line.
ACCOUNT - Enter or select the general ledger account number for the deduction line.
DESCRIPTION - The description for the account selected defaults.
SUBCODE - Enter or select the subcode for the deduction line.
NARRATION - Enter text as a descriptive narration with the deduction line.