Pay Tab

The Pay tab contains the information that forms an employee's standard or base pay. The hours and rate may be entered on the form or the employee can be assigned a contract classification if the hours and/or rate is obtained from the contract rate maintenance.

If you're using the Contract Rate Maintenance form, you can enter employee-specific pay lines such as additional allowances on the Pay tab. When the pay is processed or entered, Greentree Desktop combines the classification and the additional transaction types to calculate the pay for the employee.

This tab also permits the defaulting of jobs codes, general ledger accounts, and transaction trees.

Select the Reducing checkbox on a line to set a pay line to only pay a certain amount of money over a number of pays. Once a reducing pay line is fully paid, the line is no longer added to any pays. Double clicking the total shows you a list of pays that the amount was paid out on. Use this for paid parental leave.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Classification Code

Select a pay classification code to define the default pay lines that this employee's pay consists of when a pay is entered or processed.

Classification Description

Select a pay classification description to define the default pay lines that this employee's pay consists of when a pay is entered or processed.

Allow Classification

Select an option to control the classifications that are available for this employee in the pay entry form when maintaining pays.

All Contracts - All classifications from all contracts are available for the employee when the pay entry form is open.
This Classification - Only this classification is available for the employee when the pay entry form is open.
This Contract - All classifications that exist for this contract are available for the employee when the pay entry form is open.

Other Pay Transactions - (Pay Transaction Table)

Enter pay lines that this employee's pay consists of when a pay is entered or processed. These lines are in addition to any lines from a classification selected. You can optionally change any or all of this information against each additional pay line:

Trans Type - Enter the transaction type to use on the pay line for the employee.
Qty - Defines the quantity that defaults for the pay line when the pay is entered or processed.
Rate/Amount - Enter the rate or amount that is applicable for this employee for this transaction type.
Rate Checkbox - When selected, uses the rate or amount defined on this line as the look up rate if the same transaction type is entered in Pay Entry. If the same transaction type is entered for the employee multiple times, you can only select one as the look up rate.
Account Mask - Enter the general ledger account mask to use on the pay line for the employee.
Subcode - Enter the subcode to use on the pay line for the employee.
Trees - Enter the tree to use on the pay line for the employee.
Job - Enter the job cost job to use on the pay line for the employee. This field is enabled if the employee is linked to a job cost employee on the Security tab.
Activity - Enter the job cost activity to use on the pay line for the employee. This field is enabled if the employee is linked to a job cost employee on the Security tab.
Work Centre - Enter the job cost work centre to use on the pay line for the employee. This field is enabled if the employee is linked to a job cost employee on the Security tab.
Narration - Enter the narration text that defaults for the pay line when the pay is entered or when the process pay procedure runs.
Reducing - Select this option if this pay line is to be a reducing pay line. Once the amount in the total column is fully paid, the line will no longer default to the pay.
Total - This column displays the total to be paid. Once the amount is reached, the line will no longer default to the pay. Double clicking on this field displays a list of pays that make up the paid amount of the deduction.
Outstanding - The Outstanding amount displays in this column. Double clicking the total shows you a list of pays that the amount was paid out on.
Change - Enter the amount to be paid. The value from this field is added to the Total field.

Current Default Pay Set

This field displays the current pay set in use.

Maintain Default Pay Sets

Click this button to access the maintain default pay sets form. This allows setting up of multiple pay sets that can also be future dated.