Main Tab

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Use this tab to define how the Payroll module integrates with other Greentree Desktop modules You can also use this tab to define how to use batches in the Payroll module.

Use Batches

If you use batches, you can select:

• Pay Date Changeable/Posting Date Changeable - If these options are selected, the dates is taken from the batch header however they may be changed on the summary form of the pay entry form. If Summarise by GL is selected, you can't change the dates if a batch has transactions in it.
• Summarise GL by Batch - If you select this option, the journal entries within a pay batch are grouped by each general ledger account that exist on all the pay lines. When the general ledger updates the accounts, the pay shows the totals from the pay batch. Select this option if your general ledger must be confidential.

  If you don't select this option each of the lines in the pay batch updates to the general ledger individually. You can view full details of a pay in the general ledger.

  If your payroll is also integrated to the Job Cost module the journals created for the job cost entries always post to the general ledger un-summarised.

General Ledger Integration

If you are integrating the Payroll module with the general ledger, you can update payroll transactions online or offline. If you choose online, the general ledger journals are created at the same time payments are created. If you choose offline, you can update the general ledger using the update from other ledgers option.

Export Journals

Use this tab to export journals that are created as part of the create payment process. You can import them into another system using the Data Import Manager (DIM). A DIM interface file is in available in the DIM module.

Enter the path that you want the journals to be saved to and select the checkbox to run this export after payments are done. If the checkbox is not selected, you must run the export by selecting HR > Payroll > Other Functions.

Create Direct Credit Files

This function is only enabled when Cash Management is not in use. These fields enable the entry of the bank account information to use for direct credit files that would otherwise be set in the Cash Management module.

Use Batches

Select this checkbox to use the batch function. Selecting this option gives you access to other Module Control batch options.

Pay Date Changeable

If the Use Batches option is selected, you can specify that users can change the pay date assigned to a pay.

Posting Date Changeable

If the Use Batches option is selected, you can specify that users can change the posting date that is assigned to a pay.

Summarise GL by Batch

If the Use Batches option is selected, you summarise general ledger transactions created by a pay at the batch level. When this option is set and a batch has transactions in it, the dates are not able to be changed, regardless of the changeable settings selected above.

Create direct credit files

Select this option to create direct credit files when you're not using the Cash Management module.

Bank account number

Enter the bank account number.

Bank account name

Enter the name of the bank account.

Subscriber ID

Enter the subscriber number assigned to the account by the bank.

Update General Ledger

Select this option to update the general ledger with pay transaction amounts. If you select this option, you can define the general ledger as being online or not.

Online

If the Update General Ledger option is selected, select this option to update the general ledger. If this option is not selected, the general ledger is not updated with pay transaction amounts.

Use G/L Allocations

If you select this option, the Allocation sub tab under the Payroll tab is available. Enter allocation lines that will split an employee's expenses according to the allocation when the payments are created on this tab.

The G/L Allocations option is available on the transaction types to permit you to allocate employee expenses.

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