Job Costing Integration

The Payroll module integrates with the Job Cost module using transaction types. Each pay transaction type that is costed to a job should have a time or disbursement job activity assigned to it.

To aid in data entry employees who work on long term jobs can have the job entered on the Payroll form as a default. When the pays are processed or entered the job line(s) defaults to the pay entry form.

When entering a pay, changing the line type from general ledger to job cost lists all of the jobs. Once the job is entered or selected the activity and work centre can then be selected. When you save the pay, the job cost transaction updates with the hours and cost for time and the amount for disbursements. The journals for the job cost transactions is created when payments are created for the pay. If batching is on and summarised, the Job Cost journals is not summarised. A pay can contain a mix of general ledger and job cost lines.

When the transaction type is used Greentree Desktop assigns costing details to the job depending on the costing method selected on the Human Resources Module Control form. The Payroll module integrates with the job cost one of two ways:

• Using Actual Payroll Costs, or
• Using JC Standard Cost

Actual Payroll Costs

If this option is chosen, the job is updated with the cost generated in the payroll plus any percentage mark up that is entered for the transaction type. If you select this option, the profit centre used to derive the account is the employee's profit centre.

JC Standard Costs

If this option is chosen, the job is updated with the standard costs that have been entered for the activity or the employee type. If disbursements do not have a value on the activity the job does not update with a cost. If you select this option, the profit centre used to derive the account is the job's profit centre.