Deductions

The Deductions tab contains the deductions that apply to the employee per pay period. The deductions may be entered to the form or the employee may have a template applied. If using a template any idiosyncrasies for the employee may be entered in addition to the template.

You should enter deductions that require external references that are unique to the employee on this form, whether or not they exist in a template.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Template Code

Select a deductions template to define the default deduction lines that this employee's pay consists of when the pay is entered or processed.

Other Deduction Transactions - (Deduction Transactions Table)

Enter deduction lines that this employee's that consist of when a pay is entered or processed. These lines are in addition to any lines from a deductions template. You can change any or all of this information against each additional deduction line:

Trans Type - This field displays the transaction type to use on the employee's deduction line.
Authority - Select the authority to use on the employee's deduction line.
External Reference - A value that defaults for the deduction line when a pay is entered or processed.
Rate/Amount - Defines the rate, percentage, or set dollar amount that defaults for the deduction line when a pay is entered or processed.
Rate Checkbox - When selected, Greentree Desktop uses the rate or amount defined on this line as the look up rate if the same transaction type is entered on the Pay Entry form. If the same transaction type is entered for the employee multiple times, you can only select one of these as the look up rate.
Subcode - Enter the subcode to use on the deduction line for the employee.
Trees - Enter the tree to use on the deduction line for the employee.
Narration - Enter the narration text that defaults for the deduction line when a pay is entered or the process pay procedure runs.
Reducing - Select this option if this deduction is a reducing deduction. Once the amount in the Original column is fully deducted, this deduction no longer occurs.
Original - Enter the amount to be deducted. Once the amount is reached, the deduction no longer occurs.
Outstanding - The outstanding amount displays in this column. Double clicking on this field displays a list of pays that make up the paid amount of the deduction.
Inactive - Select this option to make the deduction line inactive.