Setting up Calendars

When setting up payroll calendars for fortnightly or weekly pays, don't use the Standard Year option on the Calendar Maintenance form. Instead, select the Other option and enter the end date as the last pay date for the financial year.

If setting up fortnightly pays, use Microsoft Excel to calculate the fortnightly dates. Enter the first pay end date for the year, type 14 in a cell, make it absolute, and create a formula that adds 14 to the pay date. Then, copy this formula for the number of calendars you want to create.

The Effects of Calendar Settings

Calendars should be created for pay end dates, not payment dates:

Cost Reporting
Updating into the correct period in the general ledger (you can change the posting date)
Accruals

The Payment Delay on the pay group sets the number of days between pay end date and payment date. If set to zero, Greentree Desktop ignores the payment date for YTD figures on pay slips. If a number is entered, Greentree Desktop uses this to determine whether or not to include the last pay in YTD on pay slips (so it matches the payment summary in Australia).

This is only relevant at the end of a financial year if the last pay falls on the last day of the financial year. In the UK, this number determines the Estimated Payment Date.

Note: The above pay group option is only used when printing pay slips. All other statutory reports use the payment date.

Ensure the payment date is the same as the pay end date, or when printing statutory reports, extend the date range to include the payment date if required.