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Leave Without Pay

Greentree Desktop calculates an employee's accrued annual leave if the employee:

  • Opts to take more than one week of leave without pay, or
  • Agrees to change the anniversary date that determines their entitlement to annual leave. The employee receives their annual leave entitlement at a later date in subsequent years.

This only applies to leave that the employee is accruing but is not yet entitled to. It does not include or apply to sick leave.

Setting Employee Leave Dates

To set employee leave dates:

  1. On the Employee Maintenance form, select the employee and click the Leave Without Pay button. The Leave without pay form displays.
  2. Enter the Start and End dates of the employee's leave.
  3. When you move out of the Start and End fields, Greentree Desktop:
    • Displays the amount of leave not accrued for the employee.
    • Updates the New Anniversary Date.
  4. Click OK.

The Next Anniversary Date field on the Defaults tab on the Employee Maintenance form updates with the updated anniversary date.

Adjusting the Average Weekly Earnings Divisor

If an employee is taking leave without pay, you can change the way in which Greentree Desktop calculates the employee's average weekly earnings.

Greentree normally calculates average weekly earnings by multiplying an employee's weekly rate by 52. If an employee takes leave without pay, Greentree Desktop reduces the average by the number of weeks over which the employee isn't being paid.

For example, if an employee takes five weeks of leave without pay, their average weekly earnings are calculated by multiplying their weekly rate by 48 (52 weeks - 4 weeks of leave without pay). Remember that the first week of an employee's leave without pay is ignored.

To adjust the average weekly earnings divisor:

  1. On the Employee Maintenance form, select the employee and click the Leave Without Pay button. The Leave without pay form displays.
  2. Click Adjust Average Weekly Earnings divisor.
  3. Enter the Start and End dates of the employee's leave.
  4. Greentree suggests the number of weeks or part weeks (in excess of one week) by which to adjust the average weekly earnings divisor in the Average Weekly Earnings divisor is adjusted by field.

    You can accept the suggestion or reduce the number of weeks in this field. You can't increase the number of weeks.

  5. Click OK.

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