Prepare Consolidation

Open this form from the Process > Consolidations menu. You must be logged into the subsidiary company to use it.

Run this process once a subsidiary company's accounts for a period are completed and ready to be consolidated into its consolidation company. The process creates a consolidation prepared period for each period, or group of consecutive periods, to be consolidated. Once the process is complete, you can select the prepared period on the Generate Consolidation form.

WARNING: It also closes the period and all periods before it in the calendar, preventing further processing in this company for those periods.

Rules:

A period cannot be prepared for a period before one that is prepared already periods must be prepared in chronological order.
You cannot delete a preparation that is consolidated. The consolidation run first processes must be undone in the reverse order that they were done.
You can prepare a subsidiary company only if it belongs to a consolidation code.
You cannot prepare a period if it is after the company's disposal date.
You cannot prepare a period if it is before the company's acquisition date.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Calendar

The current company's general ledger calendar displays in read-only format.

Prepare date

The default value is today's date, but you can change it. This is when the preparation was done.

Opening balance

This option indicates whether the preparation is to be an opening balance. An opening balance is used to bring balances into a consolidation company, to establish the opening balances.

Select the option only if the subsidiary company has a consolidation opening balance date set up on the Company Maintenance form.

Period from

This is the start date of the period range to be prepared for consolidation. If this is the opening balance, then this date is not available since all balances before the period end date is consolidated. If a prepare is done already, this defaults to the date after the previous end date.

Period to

This is the end date of the period range to be prepared for consolidation. Any date that is entered is set to its period end date. If this is the opening balance, then this date defaults to the consolidation opening balance set up for this company and is read-only.

Is ready

This option is selected when the prepare process has completed successfully, to indicate that this period is now ready for consolidation.

Prepare consolidation

Click this button to close the periods up to and including the period end date.