Module Control

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Use this form to set up parameters to control the management of assets and to set data entry defaults.

Main Tab

Current Calendar Period

Select the calendar to apply to fixed assets. This determines reporting and enquiry balances.

Mid Year Date

Enter the mid-year date of the selected calendar. This depreciates assets set to a half-year frequency and for disposal calculations.

Date Last Depn Run

This is a read-only field that displays the date the depreciation process was last run.

Rebuild Start Date/Lock Rebuild Date

Enter a date that defaults to the parameters you set when you ran the Rebuild Period and Year Summaries script. You can make the date read only to prevent users rebuilding before that date — for example, if prior years have been audited and most have not been changed.

Tax & Accounting the same

Select this option to make the method of depreciation to be the same for both tax and accounting.

Do not select this option if you must maintain separate balances for internal reporting and reporting to the tax department.

If you don't select this option, the tax and accounting depreciation methods assigned on the Fixed Asset Maintenance form can be different.

Post to Branch on Asset

This option determines how the general ledger updates when the depreciation is processed.

Post Depn to Job Cost/JC Activity Code

This field is enabled if the Job Cost module is in use.

Select this option to create a job disbursement transaction to post to a job when depreciation is calculated for an asset assigned to a job.

If you select this option, you must select a JC Activity Code used for the automatically-generated JC disbursement transaction.

Use Masterfile Audit/Last Journal Number

Select this option to record audit trails for the Fixed Assets module. If you select this option, this will record masterfile changes by user.

Use batches

Select this option to use batch control when entering transactions.

Depreciation Flag

Select either:

• By Period - Yearly depreciation is divided by the number of periods in the calendar year. The amount of depreciation is the same for every period, regardless of whether some periods are longer than others.
• By Days - Greentree Desktop calculates the depreciation using the exact number of days in each period. This gives slightly more depreciation in longer periods — for example, in a 4/4/5 calendar, or in months that have 31 instead of 30 days.

Disposal Flag

Select the disposal method to be applied when depreciation is reversed if an asset is disposed of.

Defaults Tab

Default Profit Centre

Select the default profit centre to default to new assets when they are created on the Asset Maintenance form.

Default Analysis Group

Select the default analysis group to default to new assets when they are created on the Asset Maintenance form.

Default Location

Select the default location to default to new assets when they are created on the Asset Maintenance form.

Default Balance Type

Select the default balance type to default to new assets when they are created on the Asset Maintenance form. If you change this option, the user can apply the change to all assets.

Purchase Type

Select the default purchase type to default to purchases when they are created on the Purchases form. If you select:

• Addition Date, purchases are depreciated using the date of the purchase.
• Installation Date, purchases are depreciated from the installation date of the asset. This results in a catch up of depreciation for Fixed Asset purchases entered after the installation date.

• Disposal Flag

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