View Appointments

Use the View Appointments form to enquire on the CRM Appointments database.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Organisation

Select the organisations for the records to view. The list of selections displays in the field on the right of Organisation.

If you hold your mouse pointer over the Organisation button, the button's label changes to Add Children. Click the button to add all the child organisations for the selected organisations to the selected criteria field on the right. Child organisations are all the organisations that appear below the selected organisation in the organisation's hierarchy.

Contact

Select the contacts for the records to view. The list of selections displays in the field on the right of contact.

Start Date

Enter the start date from which to view the records. You can enter the date in these formats:

9 August 19
9 August 2019
09/08/19
09/08/2019

Your setting for the date format might be different. Check the User Preferences form to determine what your setting is.

You can use the operators + or - in the Date field to add or subtract a number of days from the start date — for example:

Today+7 in the Date field displays items (such as appointments) for the seventh day from today.
Today:Today+7 in the Date field displays items for the next seven days.

View

Select the records to view. You can select:

All - All records are available, no limitation based on the owner of the record.
Mine - Only the records that are assigned to you are available.
Team - Only the records that are assigned to your team(s) are available.

Leads

Select this option if you only want to view records that have references to leads.

References to leads are established when you create the appointment, by selecting the reference as a lead and then the lead record.

Quotes

Select this option if you only want to view records that have references to quotes.

References to quotes are established when you create the appointment, by selecting the reference as a quote and then the quote record.

Communications

Select this option to view records that have references to communications.

References to communications are established when you create the appointment, by selecting the reference as a communication and then the communication record.

Fund Raising

Select this option to view records that have references to fund raising.

References to fund raising are established when you create the appointment, by selecting the reference as fund raising and then the fund raising record.

Blank References

Select this option if you only want to view appointments that has no references.

References are established when you create the appointment, by selecting the reference and then the record. For this item, only records that do not have any references selected, is retrieved.

View Table

The table lists all the records for the criteria entered.