Per Diem Rate Maintenance

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Per diem rates determine the amount of daily travel allowance that an employee can claim. Use the Per Diem Rate Maintenance form to enter these rates, using the rates specified by the tax authority.

Rates are captured per destination group and remuneration level. Rates are date-based, which enables you to create a great number of rates while the history of previous rates remain intact.

Rates consist of meals, accommodation, incidentals, and other charges. Meals consist of breakfast, lunch, and dinner or you can enter a total amount for meals. You can specify a minimum meal amount, in which case the minimum amount is refunded to the employee if the expenses entered are less than the specified minimum.

Greentree generates an audit trail number for each rate, which displays through eExpenses. You can keep track of the exact rate that was used on an eExpense claim.

Destination Group

Select the Destination Group Code by clicking the Search button. The destination description defaults to the field on the right of destination code.

Level

Select the Remuneration Level Code by clicking the Search button. The remuneration level description defaults to the field to the right of level code.

Effective Date

Select the date that the rate is effective from by clicking the Calendar button or manual entry.

Rates are date-based to ensure that you can enter multiple rates and history is kept intact.

Currency

Select the currency of the per diem expense rate. This is generally the local currency.

All Meals

Select this option if all meals are included in the daily allowance rate.

If you select this option, the Breakfast, Lunch, and Dinner options are selected and rates must be entered.

Breakfast

Select this field if breakfast is included in the per diem rate.

If you select this option, you must specify the daily allowance for breakfast.

Note: This field is selected if you select the All Meals option.

Lunch

Select this field if lunch is included in the per diem rate. If you select this option, you must specify the daily allowance for lunch.

Note: This field is selected if you select the All Meals option.

Dinner

Select this field if dinner is included in the per diem rate.

If you select this option, you must specify the daily allowance for dinner.

Note: This field is selected if you select the All Meals option.

Total Meals

Total Meals = Total Rates of Breakfast, Lunch, and Dinner. This field is display only.

Apply Minimum Meal

You can specify a minimum daily allowance for meals that are paid to an employee even if their eExpense claim is for a smaller amount. If you want to use this feature, you must select this option and enter the minimum meal amount.

Accommodation

Select this field if accommodation is included in the per diem rate. If you select this option, you must specify the daily allowance for accommodation.

Incidentals

Select this field if incidentals are included in the per diem rate. If you select this option, you must specify the daily allowance for incidentals.

Other

Select this field if any other expenses are covered in the per diem rate. If you select this option, you must specify the daily allowance for other expenses.

Total

The total of all the per diem rates entered. This field is display only.

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