JC Line

---

To enter a cash payment to a job to post a cash transaction if there is no associated supplier invoice, select the JC line type.

If the type is Job Cost, you must enter the details listed below.

Tax type

Select the tax type which determines how tax is displayed and calculated on the line. This is taken from the Cash Management Module Control form.

If you select Exclusive, then the amount you enter is assumed to be exclusive of tax.

If you select Inclusive, the amount is assumed inclusive of tax.

Job Code

Select the job for the transaction line to identify the job that the payment updates. If this form opens from the JC job, this defaults to the job. You can change it. You can select any open job that belongs to your job cost profit centre group.

Activity Code

Select the JC activity code for this payment. You can select from a list of activity codes that belong to the job's activity group and which are disbursements or purchases. When you select the activity code, the code and description of the general ledger account that are posted displays on the Line Item tab.

Work Centre

Select the work centre for the transaction. The default value is the default work centre of the selected activity code. It represents the work centre that updates to the transaction in the Job Cost module when the payment line is saved.

Note: If Advanced Job Cost Work Centre Plans are used and if the job's plan has Limit Activities at Selection selected, the lists of Work Centres and Activity Codes offer only those that are valid for the work centre plan for the type of transaction being entered.

If Limit Activities at Selection is not selected, the activity codes that are for the transaction type. They are not restricted to the activity group on the work centre during line entry. The activity codes are validated on saving the transaction.

Quantity

Enter the quantity for this payment line.

Amount

Enter the total value of the payment line, based on whether you selected an Exclusive or Inclusive tax type. The tax value displays on the line when you enter the value.

Tax code

You can change this only if you selected the option Allow tax rate/amount change for the code on the Tax Code Maintenance form. It determines the tax percentage of the line to calculate a tax value.

Tax

Greentree calculates this using the tax percentage. You can change the amount if you selected the option Allow tax rate/amount change for the code on the Tax Code Maintenance form. The tax percentage recalculates using the tax value you enter here.

Narration

Enter a narration for the line item. In the first instance, the narration copies the payee's name entered in the payment header.

Sell Rate (LC)

This is the job cost line's sell rate in the current company's currency. It is the sell rate of the activity code selected in the line.

Add line

Use this to save the current line when working on the line item table.

When you save a job cost line, this creates a cost line on the job with transaction type GL Bank Out, and general ledger journal entries are created to the bank account and the debit account of the activity code.

If the Cash Management payment is cancelled, a reversing JC cost line is created, with transaction type Cancelled GL Bank Out, along with the reversing general ledger journal entries.

---