GL Line

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Line type

Select the line type for the receipt. You can select a General Ledger or a Tax Adjustment line type.

If you select a Tax Adjustment type, enter the tax amount and a narration.

Tax type

Select the tax type, which determines how the tax displays and is calculated on the line.

If you select Exclusive, the amount you enter is assumed to be exclusive of tax. If you select Inclusive, the amount is assumed inclusive of tax.

Tax code

Select the tax code to apply to the line.

Company

Select the company for the transaction. The default value is the company you are logged into.

Account/Short code/Description

Select the GL account to debit with the value of the line.

Transaction Analysis

If the any of the Transaction Analysis modules are in use, you can assign branch(es) to transaction trees while entering this type of transaction.

Subcode

Enter a subcode associated with the general ledger account. A subcode can be used to create dissection among transactions, so that you can summarise report information at a subcode level. For example, you can capture motor vehicle expenses if a vehicle's registration is entered as a transaction line subcode.

The GL Transaction Listing provides the option to sub-total based on subcode. In addition, you could create a customised report, or run a query to output transactions summarised by subcode.

Account to transaction rate

This field is enabled if you're using the Foreign Currency module. Enter the foreign currency rate for Greentree Desktop to use when converting the transaction value (if different to the bank currency) to the bank currency. This is taken from the rates set up on the Exchange Rate Maintenance form, but you can change it.

Tax %

This uses the tax code selected for the line, although you can change it only if the option to Allow tax rate/amount change is selected for the code on the Tax Code Maintenance form. The line tax value is calculated based on this percentage.

Note: This percentage updates if you change the tax value.

Amount

Enter the total value of the payment, based on whether you selected an Exclusive or Inclusive tax type. The tax value displays on the line when you enter the value.

Tax

Greentree calculates the tax using the tax percentage, although a you can change the tax only if the option to Allow tax rate/amount change is selected for the code on the Tax Code Maintenance form. The tax percentage recalculates using the tax value entered here.

Narration

Enter a narration for the line item. In the first instance, the narration defaults to the Received from reference entered in the receipt header.

Add line

Click this button to save the current line and add a new line.