Renumber Cheques

Use this form to renumber cheques that have been previously assigned to transactions. Do this to ensure that the cheque number in Greentree Desktop is the same as the cheque number of the payment.

If the Cash Management Module Control option to Automatically Generate Cheque Numbers is selected, then the Next Generated Cheque Number option is enabled. You can determine the last cheque number that was assigned by Greentree Desktop. If you are not generating cheque numbers, then you must assigned them when you created the payments.

For example, you can use this feature when you:

Have written cheques for a payment run, and now want to assign the cheque numbers to the payments.
Have to re-issue a cheque to replace one that a supplier did not originally receive — for example, it was lost in the mail.
Had to prepare a sequence of cheques that were missed during an automated run because of a printer jam or error.

Renumbering Cheques

You can renumber cheques:

By Batch - Use this option to renumber cheques within a complete batch. The system determines the sequence by which to renumber cheques based on the Cheque Output Order (code, alpha or name) that was selected when the payments were created using the Create Payments form.
- Bank - Select the code for the bank that these payments came from. The default is obtained from the Cash Management Module Control form.
- Batch number - Enter the number of the batch to renumber.
- Description - The default value is the batch description of the batch you have selected for renumbering cheques.
- Starting cheque number - Enter the new number for the first cheque in this batch. Greentree Desktop allocates numbers sequentially for each of the cheques in this batch.
Click the Save icon to make the change.
By Selected Cheques - Use this option to renumber one or more individual cheques.
Enter the Old cheque number allocated by Greentree Desktop, and the Date, Supplier name, and Amount fields updates in read-only format. Then enter the new cheque number.

Click the Save icon to make the change.
By a Range of Cheques - Use this option to renumber an inclusive range cheques.
Enter the From old cheque number and the To old cheque number range. Then enter the From new cheque number and To new cheque number range. These ranges must be equal in size for the process to validate.

Click the Save icon to make the change.