Complete Outstanding Receipts

Use this form to complete purchase order lines that have been received, or partially received, but won't be invoiced. Once an order line is completed using this process, it won't appear on the AP Invoice Entry form.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Supplier/Name

Select a supplier or supplier range to indicate which purchase order/lines you want to view to include in the process.

Apply

Click this button to apply the supplier range criteria and update the table with purchase order lines of the selected supplier(s). The criteria used in the AP Invoice Entry/Select Receipt table is the same criteria that is applied to return purchase order/lines that have been received but not yet invoiced.

The purchase receipt header information defaults to the table in the first instance, with a + beside the reference. Click the + to expand the detail to view or select individual receipt lines. The original purchase order references displays at the line level.

To select receipt lines, click the Select all button or click the Select box for each line to include. If you click Select at the header level, all lines of the header reference will be selected (and vice versa where you deselect).

Click the Save icon on the toolbar. These updates occur for each line included in the process:

If the line was fully received it had a status of Received), the status of the line updates to Manually Closed.
If all lines for an order are updated to Manually Closed by running the process, the purchase order header status will also update to Manually Closed. Otherwise, the purchase order header status remains unaffected.
The statement Manually completed is added to the receipt line narration.
The receipt line no longer appears for selection in AP Invoice Entry/Select Receipt.

The form will clear when the process has run.