Contact Details

This tab contains information about the employees name and contact details.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Alpha

Enter a unique code to represent the employee, up to 10 characters long. This is the employee code that is available to select on the Timesheet Entry form.

Surname

Enter the employee's surname, up to 30 characters long. You can use this to search for the employee on the Timesheet Entry for.

First name

Enter the employee's first name, up to 30 characters long. You can use this to search for the employee on the Timesheet Entry for.

Title

Select a title for the employee.

Salutation

Enter a salutation, up to three characters long, for the employee where this field may be extracted for a mail merge or a report.

Position

Enter the employees position, up to 21 characters long.

Has login

Select this if the employee has also been set up as a system user in UT User Preferences. If selected, you can use the User Login form to enter the user preference code of the employee.

Usual name

Enter the name by which the employee is usually known, up to 60 characters long. This is the name that displays for selection on the Job Maintenance form when assigning a manager to the job. The name also prints on management reports. When you are setting up a new employee, this defaults to the employee's first name and surname.

Contact Details

These are the employees address and contact details.