Text Maintenance

Use this form to write text notes about an item. The notes can default to sales order, AR invoice or purchase order entry lines, and print on packing slips and invoices (where the transaction Narration field is selected to print on those reports). You can also print text notes on purchase orders, or other related documents.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Code

This is the inventory item code against which you are entering text. It defaults in read-only format if the Text Maintenance form is accessed from the Inventory Item Maintenance form, where an item was selected. Otherwise, enter or select the item to view or maintain item text.

Description

This is the inventory item description.

Text type

Select a text type from one that is pre-defined in Text Type Maintenance. This is a user-defined type that you can use to indicate the nature of the text. During sales order entry, AR invoice entry or purchase order entry, you can select a text type for an inventory line, and the text that is assigned to the item for the selected text type defaults into the transaction line narration field.

Allow editing of text at entry time

The text that is assigned to the item for the selected text type defaults into the line narration field. If you select this option, you can edit the narration text that defaults. If you don't select this option, the narration will be read-only.

Is for sales order

If this is selected, the text type and related text will be available for selection during sales order transaction entry, otherwise it will not be.

Is for purchase order

If this is selected, the text type and related text will be available for selection during purchase order entry, otherwise it will not be.

Text

Enter up to 2000 characters of text here. If there is default text associated with the text type that was selected, it will populate this field when the text type is selected. You may change the default text if required, and add new text.

Add Text

Click this button to save the current text line, and add a new line.

Table

All text lines of the item displays in this table. You can enter or edit Line Details into the table instead of using the form. Press Shift-F2 while on a line to delete it.