AP Invoice Including Receipt

This section details the hierarchy followed by Greentree Desktop when posting debit and credit transactions for an AP invoice transaction for an inventory line. This assumes that the inventory is being received at the same time the invoice is processed. For details about AP invoice processing where stock has previously been received.

Credit [Total value]

Supplier.APControl

(Creditor's Account)

GLControl.APControl

MyBranch.glAccountStructure

GLControl.suspense

Debit [Tax value]

Supplier.taxControl

(Tax Input account)

GLControl.inputTax

MyBranch.glAccountStructure

GLControl.glAcountStructure

Debit [Cost value]

StockItem.stockAccount

(Stock Account)

StockItem.myINAnalysisCode.stockAccount

Location.stockAccount

Warehouse.stockAccount

GLControl.stockAccount

GLControl.suspense

If Greentree costing method is standard cost (set in IN Module Control), and there is a variance between the actual invoiced cost and the item's standard cost, the Cost of Purchase Variance Account specified in GL Module Control will be updated with the value of the variance (StockItem:stockAccount will be debited with the standard cost value, Supplier:APControl will be credited with the actual cost, and the variance posts to the Cost of Purchase Variance Account).

If the line being received is linked to a sales order it is an indented item), and the PO Module Control option Indent items use PO receipt cost is true, then any variance between the received (actual) cost and the item's system cost (for example, average, standard) posts to the COS Variance Account specified in General Ledger Module Control.

Inventory to Job Receipts

If the inventory item on the transaction line is allocated to a job (where the Job Cost module is in use), an additional transaction will be created and posted to the general ledger, which transfers the cost from the stock account to the job account:

Credit [Cost value]

StockItem.stockAccount

(Stock Account)

StockItem.myINAnalysisCode.stockAccount

Location.stockAccount

Warehouse.stockAccount

GLControl.stockAccount

GLControl.suspense

Debit [Cost value]

JCActivityCode.debitAccount

(JC Activity Code DR Account)

MyJob.myProfitCentre.glAccount

GLControl.suspense

The transaction types for this transaction are determined from PO Module Control:

The cost value used for this transaction will be either the item's system cost or the received cost, depending on the setting of the Purchase Orders Module Control option Use receipt cost for JC linked items. If the cost is used, any variance between the item's system cost (for example, average, standard) and the receipt cost will be posted to the COS Variance Account specified in GL Module Control.